Events Specialist

Singapore Institute of Management; Singapore; On-site; SGD 50,000 - 65,000; Full time

Job summary

L'Institut de Management de Singapour recherche un spécialiste pour rejoindre l'équipe des Infrastructures et Services de campus. Le candidat sera en charge de la planification et de la gestion d'événements virtuels et en personne, y compris des cérémonies de remise de diplômes et des conférences. Ce poste exige un excellent sens de l'organisation, des compétences en communication et une passion pour la gestion d'événements.

Qualifications

• Diplôme universitaire avec au moins 4 ans d'expérience en gestion d'événements, communication de masse ou marketing.
• Expérience dans la gestion d'événements corporatifs et d'expositions.
• Compétences en planification et en organisation excellentes.

Responsibilities

• Planifier et organiser des événements pour garantir que les KPI sont atteints.
• Gérer les réservations de lieux et les fournisseurs.
• Préparer des propositions d'événements et des notes de briefing.

Skills

Planning

Organizing

Communication

Creativity

Attention to detail

Multitasking

Education

University degree

Tools

Microsoft Office

Job description

As a member of Campus Infrastructure & Services, the Specialist will report to the Event Management Lead and be responsible for planning, managing, and coordinating virtual, hybrid, and in-person events such as graduation ceremonies, conferences, talks, dinners, and other special corporate events.

The Specialist will also be required to promote event management services to internal and external clients.

Responsibilities

Managing Corporate Events/Graduations/Conferences/Celebrations/External events on campus

• Plan, organise, and implement events to ensure KPIs are met, with smooth liaison and delivery of events
• Source, recommend, and manage venue bookings
• Develop detailed action plans, circulars, admin programmes, and briefing notes for hosts and helpers
• Source and manage event organizers and vendors for setup, logistics, catering, landscaping, etc.
• Produce collaterals, banners, etc.
• Handle enquiries and RSVPs
• Prepare emcee briefing notes and stage scripts
• Manage VIP invitations, attendance, and hospitality
• Assist in recording graduates' names for audio projection during graduation
• Conduct rehearsals and briefings
• Hold planning and post-event review meetings and write minutes

Promote event management services

• Partner with lease management to promote services to clients
• Prepare and present event proposals to clients
• Liaise with clients regarding event requirements

Requirements

• A university degree with at least 4 years of relevant experience in event management, mass communication, or marketing
• Experience managing corporate and marketing events, conferences, and exhibitions
• Excellent planning, organizing, and implementation skills
• Strategic and creative thinking abilities
• Strong communication skills, with good writing and presentation abilities
• A self-starter capable of working independently and multitasking
• Attention to detail and commitment to continuous improvement
• Good interpersonal skills and a team player
• Ability to work under pressure and meet deadlines
• A cheerful and pleasant personality with a good customer service record
• Enjoys organizing events
• Proficient with Microsoft Office