Events Operations Executive

LIGHTHOUSE INDEPENDENT MEDIA PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A leading media company is seeking an Events Operations Executive to enhance their B2B events. In this role, you will be responsible for the logistics and operational excellence of events, including vendor management and budget oversight. You will contribute to successful event delivery and continuous improvement in processes.

Qualifications

• Min 2 years experience in events operations preferred in a B2B environment.
• Ability to work under pressure and flexibility to travel.
• Meticulous approach to planning and high-quality execution.

Responsibilities

• Plan and manage end-to-end logistics for events.
• Collaborate with teams to ensure event deliverables.
• Manage budgets, timelines, and on-site execution.

Skills

Project Management

Organizational Skills

Multitasking

Interpersonal Skills

Negotiation Skills

Tools

Event Management Tools

Job description

We are looking for an Events Operations Executive to join our team and play a pivotal role in delivering seamless, high-quality B2B events. This position involves managing our events' logistical and operational aspects, ensuring every detail is executed perfectly.

Key Responsibilities:

• Plan and manage the end-to-end logistics for events, including venue sourcing, supplier management, and on-site coordination.
• Collaborate with internal teams to ensure alignment on event deliverables.
• Oversee budgets, timelines, and event schedules, ensuring projects are delivered on time and within budget.
• Liaise with vendors, suppliers, and stakeholders to secure contracts and ensure high-quality service.
• Develop and manage comprehensive event documentation, including run sheets, attendee lists, and operational plans.
• Manage on-site execution, including set-up, registration, troubleshooting, and wrap-up.
• Continuously evaluate event processes to identify opportunities for improvement.

Required Skills:

• Min 2 years in events operations, preferably in a B2B environment.
• Strong project management, organizational, and multitasking skills.
• Familiarity with event management and design tools.
• A meticulous approach to planning and execution.
• Excellent interpersonal and negotiation skills.
• The ability to think quickly and resolve issues under pressure.
• Willingness to travel and work flexible hours during event periods.
• Ability to work under pressure in a fast-paced environment.