Events Executive / Assistant

KEY RESPONSIBILITIES/ JOB DESCRIPTION

Event Planning & Coordination:

• Assist the Events Manager in planning restaurant events, including private parties, corporate events, weddings, and other special occasions.
• Liaise with clients to understand their event needs and ensure their vision is executed.
• Help coordinate with internal teams, such as the kitchen and service staff, to ensure seamless event execution.

Client Communication:

• Respond to inquiries about event services via phone, email, or in person.
• Assist in preparing event proposals and agreements for clients.
• Support event-related follow-ups, including client feedback collection.

On-Site Event Assistance:

• Be present during events to assist with the setup, execution, and teardown.
• Ensure client satisfaction by troubleshooting any issues that may arise during the event.
• Support staff coordination, ensuring timelines and expectations are met.

Administrative Support:

• Help maintain an organized system for event contracts, deposits, and invoicing.
• Prepare event reports, which includes: guest count, menus, special requests and itinerary.
• Manage event inventory, such as decorations, supplies, and other materials.

Marketing & Promotion:

• Assist in promoting upcoming events via the restaurant’s social media channels, newsletters, and other marketing platforms.
• Collaborate on the creation of event flyers and promotional materials.

Post-Event Evaluation:

• Assist in gathering and analysing feedback from clients and staff to improve future events.
• Help track event performance and success metrics.

REQUIREMENTS

• While a degree in Event Management, Hospitality, Marketing, or a related field would be ideal for the role, it is not a strict requirement.
• Strong interest in event planning and the hospitality industry.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Willingness to work flexible hours, including evenings and weekends, as required by event schedules.

BENEFITS

• Hands-on experience in event management and restaurant operations.
• Opportunity to work in a dynamic, fast-paced environment.
• Mentorship and guidance from experienced professionals in the hospitality industry.