Events Executive

SAF Warrant Officers and Specialists Club, The; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A leading club in Singapore seeks an experienced Events Manager. The role involves planning engaging events and managing logistics, including budget oversight and liaising with third parties. The ideal candidate will have a Diploma in Events/Marketing and at least 3 years of experience in event management. Strong communication and multitasking skills are essential, along with proficiency in Office applications and design tools like Canva.

Qualifications

• At least Diploma in Events / Marketing or related discipline.
• Minimum 3 years of relevant experience in Events Management.
• Proficient in MS Office and Canva.

Responsibilities

• Conceptualise, coordinate, and execute planned events.
• Liaise closely with external parties for logistics management.
• Manage event budgets and administrative tasks.

Skills

Interpersonal skills

Communication skills

Multitasking

Creativity

Resourcefulness

Education

Diploma in Events / Marketing

Tools

MS Office

Desktop Publishing

Canva

Job description

Main Duties and Key Responsibilities

· Conceptualise, coordinate and execute planned events/activities

· Brainstorm with the subcommittee to plan events that are popular, engaging and fresh for the members. Subsequently, a draft work plan of committees activities must be submitted by end of December of each physical FY for the new FY

· Liaise closely with event company, travel agency and all other external parties to ensure all logistic arrangements are taken care of, to achieve members’ satisfaction

· Create publicity materials such as posters and videos for publicity and publicising them through email blast, company website, committee members and social Media.

· Perform all event administrative duties such as responding to enquiry, reservation, registration, fees collection, etc.

· Handle all SAF meeting room booking enquiries, ascertain client’s requirements and assist the client until the event ended.

· Establish and manage every event’s budget closely to ensure a positive balance sheet with all expenses is accounted for, including collection of all participating fees.

· Submit all the necessary administrative requirements for post event/activity to events executive to vet before submitting to the manager.

· Generate yearly forecast of events and monitor the work plan to ensure smooth implementation of events.

· Monitor, tabulate and submit tabulation of monthly leave forecast to HR

· Liaising with Service Sergeant Majors to administratively assist for conferences.

Perform any other duties as and when assigned by your Manager.

Job Requirements and Qualifications

• At least Diploma in Events / Marketing or related discipline
• Minimum 3 year of relevant experience in Events Management
• Proficient in MS Office, Desktop Publishing Skills and Canva
• Good interpersonal and communication skills
• Strong ability to multi-task, results-oriented, independent, creative and resourceful
• Pleasant deposition with positive attitude
• Willing to work on weekends and public holidays when necessary