Events Executive

Singapore Polytechnic (SP); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading polytechnic institution in Singapore is seeking an Events Executive to support their Events team. This role encompasses end-to-end event management, ensuring successful execution of corporate and industry events through strategic planning, vendor management, and logistical oversight. The ideal candidate will have a strong background in event management, excellent communication skills, and a detail-oriented approach. Experience in managing multiple priorities in a fast-paced environment is essential.

Qualifications

• Minimum 3 years of experience in corporate or industry events.
• Strong project management skills to manage multiple timelines.
• Must be detail-oriented and proactive in solving problems.

Responsibilities

• Plan and execute corporate events from initiation to completion.
• Manage on-site logistics, including setup and attendee registration.
• Conduct post-event evaluations and prepare reports for improvements.

Skills

Project Management

Communication

Interpersonal Skills

Problem Solving

Education

Tertiary qualifications in Events Management

Tertiary qualifications in Communications

Tertiary qualifications in Marketing

Tertiary qualifications in Business

Job description

The Events Executive will play a key role in supporting the Events team in planning, organising, and executing corporate and industry events. This position involves end-to-end event management, including strategic planning, vendor coordination, logistical oversight, and post-event evaluation to ensure seamless delivery and stakeholder satisfaction.

Key Responsibilities:

1. Strategic Planning and Coordination

• Collaborate with internal stakeholders and vendors to plan, conceptualise, and execute events from initiation to completion.

• Ensure all event objectives are clearly defined and aligned with organisational goals.

2. Event Logistics Management

• Oversee on-site event logistics, including setup, attendee registration, on-ground coordination, and post-event breakdown.

• Maintain clear communication with stakeholders to manage timelines, resources, and deliverables effectively.

3. Administrative and Vendor Management

• Handle administrative tasks across all stages of event planning, including contract management, budgeting, and documentation.

• Manage vendor relationships, ensuring deliverables are met within agreed timelines and quality standards.

4. Post-event Analysis and Reporting

• Conduct post-event evaluations, gathering feedback to measure attendee satisfaction and overall event success.

• Prepare detailed reports with insights and recommendations for future event improvements.

5. Sustainability Practices

• Integrate sustainable practices into event planning and execution to reduce environmental impact while maintaining quality and effectiveness.

Requirements:

• Tertiary qualifications in Events Management, Communications, Marketing, Business or related fields
• At least 3 years of relevant experience in planning and executing corporate or industry events
• Strong project management skills with the ability to manage multiple priorities and timelines
• Excellent communication and interpersonal skills to engage a wide range of stakeholders
• Detail-oriented, well-organised, and proactive in problem-solving
• Willing to work beyond standard hours during event periods