Events Executive

VISIONNAIRE PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading event management company in Singapore is seeking a passionate and creative Event Coordinator to support various events. Responsibilities include liaising with clients and vendors, managing logistics, and ensuring seamless operations during events. The ideal candidate will have relevant experience, strong negotiation skills, and the ability to thrive under pressure. This role offers opportunities for career advancement and includes attractive benefits.

Benefits

Annual increment

13th-month salary and bonuses

Annual medical benefits

Meal and transport allowances for overtime

Career advancement opportunities

Company-sponsored training courses

Opportunities for overseas assignments

Regular social and team-building activities

Annual company trip

Qualifications

• 2-3 years of experience in event or hospitality industry.
• Creative, proactive, and able to handle multiple projects.
• Savvy with internet and social media.

Responsibilities

• Source and negotiate materials with suppliers.
• Coordinate on-site setup and manage logistics.
• Supervise suppliers and ensure event quality.

Skills

Negotiation

Time Management

Crisis Management

Interpersonal Skills

Attention to Detail

Education

GCE 'A' Level

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Responsibilities:

• Source materials and negotiate with suppliers for cost-effective prices.
• Act as the key liaison between clients, event managers, in-house designers, and third-party vendors to ensure requirements are met.
• Apply for necessary licenses and permits from relevant authorities.
• Support event managers with presentation decks and concepts.
• Assist in producing approved proposals.
• Coordinate and manage on-site setup and production, ensuring high-quality events.
• Plan and propose workflows for each event.
• Supervise and manage all suppliers and contractors on location.
• Ensure smooth operations during each event.
• Collaborate with team members to produce successful events.
• Handle multiple projects, from entry-level to large-scale events.
• Manage logistics and inventory of equipment and materials.

Pre-Requisites:

• Creative, fun, and passionate individual.
• Minimum GCE 'A' Level Graduate.
• Proficient in Microsoft Excel, PowerPoint, and Word.
• 2-3 years of experience in event or hospitality industry.
• Internet and social media savvy.
• Ability to take initiative and make sound judgments.
• Effective crisis management skills.
• Good time management.
• Strong negotiation and interpersonal skills.
• Ability to negotiate in the company's interest.
• Passion for events and communication, with attention to detail.
• Ability to handle pressure, multitask, and meet deadlines.
• Calm, resourceful, independent, and vigilant.

Benefits:

• Annual increment.
• 13th-month salary and bonuses.
• Annual medical benefits, including hospital, surgery, GP, dental, and specialist coverage.
• Off-in-lieu for work on rest days.
• Meal and transport allowances for overtime.
• Career advancement opportunities to Event Account Managers and higher roles.
• Company-sponsored training courses.
• Opportunities for overseas assignments.
• Regular social and team-building activities.
• Annual company trip.