Events Coordinator | Up to $3500 | 3 Months to PERM | Shenton

Duration: 3 months (extendable/convertible)

Working Location: Capital Tower, 168 Robinson Rd, Singapore 068912

Working Hours: 9.00am to 6.00pm (however depending on events that day, might need to come earlier / stay later)

Responsibilities:

• Ensure events are run smoothly, pre set up, during set up and post set up.

• Coordinate all tasks from event request to discussion with requestor, venue set up, caterer liaison, car parking needs to event completion. Upkeep and provide up-to-date information relating to caterer list, event guidelines and processes.

• Maintain an inventory management system to keep track of stock levels, reordering, and usage patterns, as well as manage and maintain the events related equipment.

• Assist with logistics, coordination (including managing vendors and staff) and day-of execution of meetings, conferences and events. Create a hospitable environment for attendees, event owners, and vendors.

• Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.

• Take direction from senior meeting & events team members to meet the needs of partners, clients, and vendors. Escalate potential issues/concerns to management as appropriate.

• Reporting and documentation: providing a weekly summary of events with the required information (such as inventory utilisation) and statistics.

• Conduct a post-event evaluation to assess the success of the event and identify areas for improvement.

• Responsible for post-event storage and inventory of tables, chairs and communicates timing on cleaning services.

• Conduct set up, refresh and removal of food, beverage, and service items.

• Complete room checks and ensure technical and visual spaces are functioning properly. Communicate corrections as needed to appropriate contact.

• Monitor and respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.

• May be responsible for setup and strike of furniture and equipment for meetings and events.

• Perform routine inspection & inventory control.

• Perform other duties as assigned.