Event Assistant Manager

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading events management company seeks an experienced Event Manager to oversee all aspects of event program development and budget management. The successful candidate will be responsible for vendor negotiations, participant communications, and ensuring the accuracy of all event-related data. An ideal candidate will have at least 3 years of experience in the hospitality sector with proven skills in event management and excellent customer service.

Qualifications

• Minimum 3 years of relevant experience in hospitality managing significant events.
• Experience with hotel venues sourcing and negotiating.
• Ability to work independently.

Responsibilities

• Oversee program development and execution from meeting registration.
• Manage event budgets and negotiate with vendors.
• Track and manage participant data and supplier bills.

Skills

Customer service

Problem solving

Attention to detail

Education

Diploma or Degree in Event Management

Tools

Digital event platforms

Job description

Job Summary:
Owns, builds, manages & maintains client relationships. Responsible for site research, venue selection, RFP development, negotiations, contracting, budgeting, and program logistics, value-added client counselling, onsite management, billing, and savings consolidation.

Job responsibilities:

• Oversee program development, planning and execution of all assigned programs from the point of meeting registration.
• Responsible for event budget management.
• Negotiate and contract vendors for quality of service and pricing with professionalism and integrity.
• Facilitate the fulfilment of program related participant and host communication materials.
• Track and manage hotel and vendor attrition, cancellation and deposit schedules.
• Review supplier bills for accuracy and ensure timely payment and final billing process.
• Prepare venue comparison report and communicate budgetary information to Client.
• Responsible for program data management, data integrity and client reporting.
• Reconcile all final participation data for accurate final attendee report; update program cancellations, late adds and walk-ins to ensure final attendee database is accurate and complete.

Requirements:

• Minimum 3 years of relevant experience in a hospitality/enterprise organisation managing significant events such as large scale conference.
• Diploma or Degree in Event Management or equivalent.
• Experience with hotel venues sourcing, negotiating and contracting.
• Excellent customer service skills and attention to detail.
• Capability of problem solving - Anticipating, initiating and resolving issues.
• Ability to work independently in the absence of supervision.
• Familiar with digital event platforms and managing digital events.