Event Assistant /Event Executive

AP MEDIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A media company in Singapore is looking for an Event Coordinator to manage and execute media-related events such as product launches and press conferences. The ideal candidate will have strong organizational skills and a positive attitude, capable of communicating with both English and Mandarin speakers. Experience in event management or production is preferred, and candidates should be ready to start immediately. Competitive salary offered.

Qualifications

• Proactive and positive attitude.
• Experience in media or event production preferred.
• Ability to communicate in English and Mandarin.

Responsibilities

• Plan and execute media-related events.
• Provide on-site support during events.
• Coordinate logistics and manage staff.

Skills

Problem solving

Strong communication

Organizational skills

Flexibility

Attention to detail

Education

Diploma in event management or related field

Job description

Job Description

• Collaborate with the production team to plan, organize, and execute media-related events, including product launches, press conferences, and promotional activities.
• Provide on-site support during events, including setup, registration, and troubleshooting.
• Coordinate with staff and volunteers to ensure smooth event operations.
• Communicate and negotiate with vendors and sponsors to secure necessary services and resources.
• Maintain positive relationships with partners, ensuring their needs align with event objectives.
• Assist in the creation and maintenance of event budgets, tracking expenses and ensuring financial targets are met.
• Prepare and distribute event materials, including invitations, programs, and name badges.
• Oversee on-site event logistics, managing staff and volunteers to ensure a seamless execution.
• Address issues or concerns that arise during events, providing quick and effective solutions to maintain a positive atmosphere.
• Conduct post-event evaluations to assess the success of each event and gather feedback for continuous improvement.
• Prepare reports highlighting key performance indicators and areas for enhancement.
• Act as a point of contact for event-related inquiries and communication.
• Maintain effective communication with internal teams, clients, and stakeholders.
• Assist in monitoring and managing event budgets, ensuring expenses stay within approved limits.
• Submit invoices and track payments related to event expenses.

Job Requirements

• Can start work immediately.
• ‘Can do’ work attitude to problem solving.
• Proactive and positive individuals preferred.
• Some production knowledge and experience is preferred
• Strong communication and human relations skills.
• Understanding the media industry, including its trends and key players, can be advantageous for planning events that align with the company's goals.
• Events involve numerous details, and an eye for detail is important to ensure that everything runs smoothly.
• Events often involve unexpected changes or challenges, so flexibility and the ability to adapt quickly are valuable traits.
• Enthusiastic and positive team player with a “No task is too small attitude”.
• Highly organized and detail oriented, able to prioritize and meet deadlines.
• Minimum Diploma in event management, public relations, communications, or a related field is often preferred.
• Able to communicate in English and Mandarin as one is required to liaise with Mandarin speaking.

Salary: $1,800 to $3,000