(ENTRY) Admin Coordinator (Immediate - Jul) - $2610 @ PLQ

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading media company in Singapore is seeking a Contract Manager to oversee the end-to-end creation of contracts within the Media team. The role involves maintaining accurate media confirmations and managing contract details in compliance with internal guidelines. Candidates should excel in organizing contract processes and have experience coordinating with sales teams to ensure inventory availability. This position is vital for guaranteeing the smooth execution of campaigns and proper payment monitoring.

Qualifications

• Proficient in contract management and media confirmation processes.
• Strong attention to detail in handling contracts and payments.
• Experience coordinating with sales teams for inventory validation.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details are accurately recorded in ACE Hub.
• Coordinate with the sales team to validate inventory availability.
• Oversee the end-to-end creation of contracts for the Media team.

Job description

Job Descriptions

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmation submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservation, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% Upfront Payment and address outstanding payments.
• Ensure sales/marketing team obtain In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Creation of new media space, inventory, type and package.
• Administer and maintain ACE Hub modules, e.g. Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad-hoc projects and tasks as assigned.