Engineering Coordinator

IBIS Singapore on Bencoolen; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A hospitality company in Singapore is seeking an Engineering Coordinator to support the Engineering Department by managing project documentation, facilitating communication, and providing essential administrative support. The ideal candidate has over 3 years of experience, preferably in hotel engineering or building facilities, and possesses strong organizational and interpersonal skills. Proficiency in Microsoft Office is required.

Qualifications

• Minimum 3 years of experience in a similar administrative or coordinator role.
• Preferably with a background in hotel engineering, building facilities, or construction maintenance.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinate and manage administrative tasks within the Engineering Department.
• Track and manage building licenses and engineering contracts.
• Prepare reports and assist in procurement and vendor coordination.

Skills

Organizational skills

Interpersonal skills

Proficient in Microsoft Office

Education

ITE/Nitec Certificate in Building Facilities Maintenance

Job description

The Engineering Coordinator plays a key role in supporting the Engineering Department by ensuring smooth administrative operations. This role involves managing project documentation, facilitating communication, and providing essential support to engineers and project managers.

Key Responsibilities:

• Coordinate and manage administrative tasks within the Engineering Department

• Track and manage building licenses and engineering contracts

• Receive and verify basic delivery items and materials

• Maintain accurate office records, databases, and engineering documentation

• Handle incoming and outgoing correspondence to ensure timely communication

• Provide administrative support for ongoing projects and routine operations

• Understand and manage basic engineering parts, tools, and technical terminology

• Support communication between engineers, project managers, and other departments

• Prepare reports and assist in procurement and vendor coordination

Requirements:

• Minimum 3 years of experience in a similar administrative or coordinator role

• Preferably with a background in hotel engineering, building facilities, or construction maintenance

• ITE/Nitec Certificate in Building Facilities Maintenance or related field

• Strong organizational skills with attention to detail

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Experience in managing multiple coordination responsibilities across various programs

• Strong interpersonal skills and ability to build partnerships within and outside the department

• Self-motivated, responsible, and capable of working independently or in a team