ELM Manager (Administration & Office Operations)

Huawei International Pte. Ltd.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading technology firm in Singapore is seeking an experienced administrator to oversee logistics services, including cafeteria and accommodation management. The ideal candidate should have a Diploma in Business Administration and at least five years of relevant experience. Proficiency in Mandarin is essential for effective communication with stakeholders in China. This role requires strong organizational and customer service skills.

Qualifications

• Minimum 5 years related working experience.
• Proficiency in Mandarin is essential for communication with stakeholders in China.

Responsibilities

• Supervise outsourced cafeteria vendor and ensure compliance with safety standards.
• Manage outsourced accommodation vendor and assess comfort and safety.
• Oversee use of leased vehicles and transportation services.
• Collaborate with EHS team for safety initiatives and compliance.
• Review supplier SLAs and KPIs for Admin Department.

Skills

Team player

Customer-oriented

Proficient in MS Office

Proficient in Excel

Proficient in PowerPoint

Proficiency in Mandarin

Education

Diploma in Business Administration

Job description

Summary

1. To support and oversee the day-to-day coordination of key staff-related logistics services;
2. Working closely with external vendors, and internal stakeholders to ensure smooth operations and high service standards;
3. Act as the key liaison for internal feedback, ensuring continuous improvement in employee satisfaction and service delivery.

Cafeteria Management

• Supervise the performance of the outsourced cafeteria vendor, ensuring compliance with hygiene, food quality, and safety requirements (e.g., HACCP, local health codes);
• Evaluate and control food cost against approved budgets, ensuring pricing transparency and cost efficiency;
• Review monthly cost breakdown, purchase lists and cafeteria operational reports submitted by the vendor.

Accommodation Management

• Supervise the performance of the outsourced accommodation vendor, ensuring all accommodations conditions are comfortable, safe, and aligned with company expectations and maintain the quarterly satisfaction in a good result;
• Assess requirement of additional unit and control the cost of budget and the monthly room occupancy.

Vehicle Management

• Oversee the use of leased vehicles (including shuttle bus service), outsourced drivers for senior management and additional transportation corporate account management.

Administration & EHS support

• Collaborate with the EHS team to assist in safety initiatives, audits, and regulatory compliance;
• Support the EHS team in promoting workplace safety practices and ensuring compliance with relevant regulations.

Other Responsibilities

• Oversee Admin Department’s Vendor Management – review supplier’s SLA and KPI;
• Provide on-site support / coordination for company event and perform any other ad-hoc tasks given by the Admin Manager.

Job Requirements

• Minimum Diploma in Business Administration or equivalent qualification;
• Minimum 5 years related working experiences;
• Being a good team player and customer-oriented;
• Proficient in MS Office, Excel and PowerPoint.
• Proficiency in Mandarin is essential to ensure effective communication with the Chinese-speaking stakeholders, including head office, business counterparts, and customers based in China.