Logistics Executive (Shipping docs / Invoices / LC / Hybrid Work Arrangement)

TRUST RECRUIT PTE. LTD.; Singapore; Hybrid; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented documentation manager to oversee shipping processes and ensure compliance with trade regulations. In this role, you will manage a high volume of documentation, verify invoice accuracy, and communicate with stakeholders to ensure timely payments. The ideal candidate will have a diploma or A-level education, along with 3-4 years of relevant experience. Join a dynamic team where your contributions will directly impact operational efficiency and compliance. This is a fantastic opportunity to grow your career in a supportive environment with flexible working arrangements.

Benefits

Flexible working hours

Work from home options

Professional development opportunities

Qualifications

• 3-4 years of relevant experience in trade compliance and invoicing.
• Proficient in Excel, including Pivot Tables and VLOOKUP.

Responsibilities

• Manage shipping documentation for compliance and audits.
• Verify accuracy of invoices and GST classifications.

Skills

Trade Compliance

Invoicing Knowledge

Intermediate Excel

Communication

Education

Diploma

A Level

Tools

Navision

Microsoft Excel

Microsoft PowerPoint

Job description

Benefits

• Working hours: Monday - Friday 9am-6pm with flexi arrangement / WFH
• Location: Near to Paya Lebar MRT

Job Descriptions:

• Manage a large volume of shipping documentation, ensuring accuracy for compliance and audit purposes.
• Verify the completeness and correctness of switched shipping documents, including vendor documentation received from bonded providers, and ensure they are electronically filed for purchase, sales recognition, and audit purposes.
• Review submissions related to non-trading and payments for Navision invoices from bonded providers, ensuring accuracy before submitting them to the accounting department.
• Ensure that original Navision invoices with authorized signatures are sent to the appropriate recipients, where necessary.
• Verify the accuracy of monthly insurance declarations before submitting them to Accounting.
• Review the accuracy of operational freight invoices due for payment in Singapore within the month, as applicable.
• Confirm proper GST classifications for reporting and verification with Accounting.
• Communicate with relevant stakeholders and follow up on overdue accounts payable and receivable to ensure timely payments.
• Track the status of operational fixed assets in collaboration with relevant parties, and coordinate the preparation of annual reports.
• Implement countermeasures and follow up on operational issues related to payments from bonded providers to prevent recurrence.
• Participate in and contribute to new initiatives and projects as assigned by the Manager.
• Be open to taking on additional assignments as directed by the Manager.

Requirements:

• Min Diploma or “A” level
• Min 3 - 4 years of relevant working experience
• Basic knowledge in Trade Compliance related; Managing payment invoicing knowledge or experience
• Intermediate Excel (Pivot Table/ Vlookup), PowerPoint & reporting

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431