Purchasing Assistant

NKH BUILDING SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking a Purchasing Assistant to support procurement activities. The ideal candidate will assist in sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods. You will work closely with internal departments and suppliers to meet procurement needs while maintaining accurate records. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. If you are proactive and eager to learn, we invite you to apply.

Qualifications

• 1–2 years of experience in a purchasing or administrative role preferred.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Assist in sourcing suppliers and obtaining quotations for goods and services.
• Prepare and process purchase orders in accordance with company policies.
• Track orders and ensure timely delivery of materials and supplies.

Skills

Organizational Skills

Communication

Negotiation

Problem-Solving

Education

Diploma in Business Administration

Certification in Supply Chain Management

Tools

Microsoft Office

ERP Systems

Job description

• Assist in sourcing suppliers and obtaining quotations for goods and services.
• Prepare and process purchase orders in accordance with company policies.
• Track orders and ensure timely delivery of materials and supplies.
• Liaise with suppliers to confirm order status, resolve discrepancies, and negotiate delivery terms when required.
• Maintain and update purchasing records, price lists, and supplier information.
• Coordinate with internal departments (e.g., Finance, Operations, Warehouse) to ensure procurement needs are met.
• Monitor inventory levels and coordinate with warehouse staff.
• Assist with evaluating supplier performance based on quality, price, and delivery.
• Handle administrative tasks such as filing, scanning, and organizing procurement documents.
• Support in cost-saving initiatives and sourcing alternatives.
• Conduct market research to identify cost-saving opportunities.

Requirements:

• Diploma or relevant certification in Business Administration, Supply Chain Management, or a related field.
• 1–2 years of experience in a purchasing or administrative role preferred.
• Proficient in Microsoft Office (especially Excel and Word); experience with ERP systems is an advantage.
• Strong organizational and multitasking skills with attention to detail.
• Basic knowledge of procurement processes and inventory management.
• Excellent communication and negotiation abilities.
• Problem-solving mindset and a proactive attitude toward learning and improvement.
• Knowledge of basic office management practices and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.