Administration Executive

Private Advertiser; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support Specialist to enhance operational efficiency in their sales and procurement teams. In this pivotal role, you will deliver comprehensive administrative support, manage critical documentation, and prepare insightful reports to drive business performance. Your attention to detail and proficiency in Microsoft Office Suite will be essential as you collaborate with various departments to ensure seamless operations. If you have a passion for organization and a knack for problem-solving, this opportunity could be your next career milestone.

Qualifications

• 3+ years of experience in administrative or business support roles.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Provide administrative and operational support to sales and procurement.
• Manage documentation and ensure compliance with contractual terms.

Skills

Administrative Support

Attention to Detail

Numerical Accuracy

Microsoft Office Suite

Education

Diploma in Business Administration

Bachelor's degree in Business Administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Key Responsibilities:

• Deliver comprehensive administrative and operational support to both sales and procurement functions to ensure the efficient execution of daily business activities.

• Maintain and manage accurate documentation, including sales contracts, purchase orders, and vendor agreements, ensuring strict adherence to contractual terms and compliance standards.

• Prepare, review, and analyze key sales and purchasing reports, providing actionable insights and coordinating effectively with the sales team as necessary.

• Collaborate with the supply chain department by supplying detailed planning inputs and performing calculations to support effective self-management and operational alignment.

• Undertake additional responsibilities and special assignments as directed by the supervisor.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.

• A minimum of three (3) years of relevant experience in an administrative or business support capacity.

• Proficient in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.

• Strong attention to detail with a high degree of numerical accuracy.

• Candidates with substantial relevant experience may be considered for more senior roles, with corresponding adjustments in compensation.