Senior/Executive, Operations Administration (General Cargo)

Senior/Executive, Operations Administration (General Cargo)

Senior/Executive, Operations Administration (General Cargo)

Administrative Assistants (Administration & Office Support)

• Collaborate with team leads to accurately record and update pay-related information (e.g., overtime, shift allowances, training allowances, off-in-lieu) in the e-HR system.
• Ensure that overtime is approved promptly by section heads and department heads within specified timelines, facilitating smooth payroll processing and compliance with organizational policies.
• Ensure accurate billing for rental of steel spreaders and handling additional vessel requests.
• Raise any other billing matters, such as credit notes and supplementary bills.

3. Water Supply Management

• Ensure the timely and accurate closure of water supply billings.
• Collaborate with relevant authorities or service providers to schedule and coordinate water meter servicing and replacements as needed.

4. Vehicle Management:

• Oversee completion and filing of vehicle checklists.
• Ensure proper maintenance and readiness of company vehicles for 24-hour operations.
• Monitor fuel usage and ensure correct fuel token usage corresponding to vehicle numbers.
• Maintain accurate fuel records and reconcile with supplier invoices.
• Schedule regular servicing of vehicles and manage repairs promptly.
• Ensure timely renewal of vehicle road tax and follow up on contract extensions with relevant departments.

5. Assets and Inventory Management:

• Manage replenishment of stocks and stationery items essential for general operation department.
• Ensure all office equipment, pedestals, cupboards, lockers, and workstations are well-maintained and available for use.
• Account for and properly issue consumable items to general cargo operation staff.
• Maintain accurate inventory records and ensure items are properly accounted for during loan applications.

6. Other Responsibilities:

• Assist in implementing new projects to enhance operational efficiency.
• Support supervisors in improving administrative processes within the general cargo operation department.

Job Requirements: 

• Diploma or degree in Business Administration or related field preferred.
• Candidates with no experience are welcome to apply.
• Previous experience in operations administration or similar roles will be advantage.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft software
• Excellent communication and interpersonal skills.

Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore?

What's your expected monthly basic salary?

Do you have experience in an administration role?

Headquartered in Singapore, Jurong Port is leading international multipurpose port operator handling general, bulk and containerised cargo. Jurong Port began operations in 1965 as a general and bulk cargo port, serving the development needs of Singapore's Jurong industrial estate. Today, its main gateway terminal in Singapore welcomes more than 17,000 vessels each year from both the region and internationally. Internationally, Jurong Port operates two joint venture terminals in China and one in Indonesia.

For more information about us, please visit: www.jp.com.sg

Headquartered in Singapore, Jurong Port is leading international multipurpose port operator handling general, bulk and containerised cargo. Jurong Port began operations in 1965 as a general and bulk cargo port, serving the development needs of Singapore's Jurong industrial estate. Today, its main gateway terminal in Singapore welcomes more than 17,000 vessels each year from both the region and internationally. Internationally, Jurong Port operates two joint venture terminals in China and one in Indonesia.

For more information about us, please visit: www.jp.com.sg

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What can I earn as an Operations Executive