Executive Assistant, Group Hospitality Services

Ng Teng Fong General Hospital; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading hospital is seeking an administrative professional to manage documentation and support various departmental functions. The role involves data management, liaising with departments and vendors, and ensuring compliance with processes. Candidates should possess a diploma and have at least 2 years of administrative experience, with strong skills in Microsoft Office and communication.

Qualifications

• Diploma holder required.
• Minimum 2 years of administrative experience in large organizations.
• Competent in Microsoft Office applications.

Responsibilities

• Ensure proper documentation within the department.
• Prepare and update relevant data for cost management and audits.
• Handle purchase requests and maintain department assets inventory.

Skills

Good computer skills

Good verbal communication skills

Good written communication skills

Ability to work independently

Education

Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Power Point

Job description

Responsibilities

• Ensure proper documentation within the department.

• Prepare, collate and update the relevant data/ information required by the department for purposes of cost management, improvement, documentation and audits.

• Handle telephone calls, enquiries and feedback for the department.

• Liaise with other departments, service partners and vendors on ad hoc matters.

• Writing of meeting minutes and assist in preparation of Tender/ RFP/ RFQ documents.

• Handle purchase requests for supplies and consumable items for the department.

• Maintain and track department assets inventory.

• Handle purchase and work requisition process, from calling suppliers/ vendors for quotations, raising purchase requisition, processing of invoices to monitoring of payment status to vendors.

• Check and verify invoices and submissions from service partners to ensure accuracy and compliance with contractual agreements and pricing.

Requirements

• Diploma holder

• Minimum 2 years of administrative experience working in large organizations particularly in secretariat and project coordination works.

• Good computer skills and competent in Microsoft Word, Excel and Power Point.

• Good verbal and written communication skills.

• Able to work independently.