Executive Assistant

NCS Group; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Assistant to provide comprehensive support to C-Suite executives. In this pivotal role, you will manage schedules, coordinate meetings, and handle correspondence, ensuring the smooth operation of the executive office. The ideal candidate will possess over 10 years of experience in senior management support, exceptional organizational skills, and proficiency in Microsoft Office and travel booking platforms. Join a dynamic team driven by values of Adventure, Excellence, Integrity, Ownership, and Unity, and make a significant impact in a fast-paced environment.

Qualifications

• 10+ years supporting senior management with high-level administrative tasks.
• Proficient in Microsoft Office Suite and travel booking platforms.

Responsibilities

• Manage executive calendars, schedules, and travel arrangements.
• Coordinate communications and assist with meeting logistics.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Time Management

Confidentiality Handling

Travel Booking Platforms

Education

Bachelor's Degree

Private Secretary Diploma

Tools

Microsoft TEAMS

Job description

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 13,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region.

As an Executive Assistant, you will be providing high touch and comprehensive secretarial support to two C-Suite levels within our NCS Senior Leadership Team. You will play a crucial role in ensuring the smooth operation of the executive office and will be responsible for managing schedules, coordinating meetings, handling correspondence and assisting with various administrative tasks as needed.

What will you do?

Calendar and Schedule Management

• Manage executive’s calendar and schedules, including scheduling meetings, appointments, and business travel arrangements.
• Ensure the executive is briefed on the daily schedule.

Communication and Coordination

• Coordinate and prioritize incoming requests and communications, including emails, phone calls/messages, and mail.
• Screen and direct phone calls and visitors to appropriate parties.

Meeting and Event Support

• Assist with meeting coordination and logistics, including room bookings, catering arrangements, agenda preparation, and ushering guests.
• Prepare and organize documents, presentations, and reports for meetings and presentations.

Expense and Financial Management

• File expense reports for reimbursement and manage the executive’s petty cash fund.

Confidentiality and Information Handling

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Administrative Support

• Perform other secretarial and administrative duties as assigned (e.g., photocopying, mailing, arranging logistics for visitors, coordinating conference calls).

The ideal candidate should possess:

• 10 years or more in supporting senior management
• Proficient in Microsoft Office Suite and other relevant software applications, Microsoft TEAMS or other conferencing platforms
• Proficient in travel booking platforms
• Excellent communication and interpersonal skills
• Strong organizational and time management skills.
• Ability to handle pressure, work independently and proactively with minimal supervision
• Attention to detail and high level of accuracy
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility and adaptability to changing priorities and deadlines
• Ability to work in fast paced environment
• Bachelor's Degree or Private Secretary Diploma

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.