HR cum Procurement Executive

TECHNICAL FRIGECON SERVICING COMPANY PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A growing construction and M&E services firm in Singapore seeks a Junior HR cum Procurement Executive. This role supports HR and procurement functions, managing employee documentation and procurement activities for HVAC projects. Ideal for detail-oriented individuals eager to gain cross-functional experience in a dynamic environment.

Benefits

Annual leave

Medical leave

Statutory entitlements

Medical and work injury insurance coverage

Opportunities for training and development

Performance-based bonuses

Qualifications

• 1–3 years of relevant working experience in HR and/or procurement.
• Familiarity with Singapore employment regulations and MOM processes.

Responsibilities

• Coordinate recruitment activities and prepare employment contracts.
• Request and compare quotations for HVAC materials.
• Ensure proper documentation of all procurement records.

Skills

Interpersonal Skills

Coordination

Communication

Multitasking

Education

Diploma in Human Resource Management

Business Administration

Supply Chain Management

Tools

MS Office

HR Software

Procurement Software

Job description

About the Company:

We are a growing construction and M&E (Mechanical & Electrical) services firm specializing in the design, installation, and maintenance of air conditioning systems for commercial, industrial, and residential projects. As part of our continued growth, we are looking for a Junior HR cum Procurement Executive to support our operations team.

Job Description:

The HR cum Procurement Executive plays a key supporting role in both Human Resources and Procurement functions. The position is ideal for someone who is detail-oriented, proactive, and eager to build cross-functional experience in a dynamic construction environment. This role involves managing employee documentation, coordinating manpower requirements, and handling procurement activities for HVAC projects.

Key Responsibilities:

Human Resources

Recruitment & Onboarding

- Coordinate recruitment activities including posting job advertisements, screening applicants, and arranging interviews.

- Prepare employment contracts and onboarding documentation.

- Organize orientation sessions and issue PPE/uniforms for new site staff.

- Liaise with external agencies for foreign worker sourcing and applications.

Employee Management & Compliance

- Maintain and update employee records in HR systems and physical files.

- Track attendance, leave, MCs, and prepare monthly reports.

- Support work pass applications, renewals, and cancellation via MOM portal.

- Assist with organizing medical check-ups, safety courses, and training certifications.

Payroll & Claims Support

- Compile and verify site attendance and overtime records.

- Submit payroll inputs to internal finance or external payroll service provider.

- Respond to employee queries regarding salary, CPF, and benefits.

Procurement

Sourcing & Vendor Management

- Request and compare quotations for HVAC materials, tools, and consumables.

- Maintain a database of approved vendors and subcontractors.

- Evaluate supplier performance in terms of delivery, quality, and service.

Purchasing & Inventory

- Raise purchase requisitions and convert to purchase orders.

- Follow up with suppliers on deliveries and ensure timely arrival at site.

- Coordinate with project teams for material forecasting and just-in-time delivery.

Documentation & Reporting

- Ensure proper documentation of all procurement records including POs, delivery orders, and invoices.

- Assist in tracking procurement budgets against actual costs.

- Prepare regular procurement and stock level reports for management review.

Ensuring compliance with laws and regulations

- Manage and update MOM requirement, renew ISO and Bsafe certification etc.

- Apply performance bond / Insurance for various projects.

Establishing safe work environments

- The Workplace Safety and Health Act provides safety guidelines for various work environments and policies for work injury compensation.

Performing disciplinary actions

- HR department usually outlines the consequences of violating specific policies within employee handbooks and other workplace materials. For example, an unexplained absence might result in a verbal or written warning. If the employee reaches a specific number of unexcused absences, the company may have a policy that allows it to terminate their employment

Implementing training programmes

- HR departments help organise and implement training programmes for an organisation's employees to ensure its success. Example apply safety course, scissor lift course or require enrichmemt course for employee.

Requirements:

- Diploma in Human Resource Management, Business Administration, Supply Chain Management, or a related field.

- 1–3 years of relevant working experience in HR and/or procurement.

- Prior experience in the construction or HVAC industry is advantageous.

- Familiarity with Singapore employment regulations and MOM processes.

- Proficient in MS Office (especially Excel) and HR/Procurement software systems.

- Strong interpersonal, coordination, and communication skills.

- Ability to multitask and work in a fast-paced, project-driven environment.

Working Hours:

5.5-day work week (Monday to Saturday, half-day Saturday)
Office-based with occasional site visits

Benefits:

- Annual leave, medical leave, and statutory entitlements

- Medical and work injury insurance coverage

- Opportunities for training and development

- Performance-based bonuses