Admin cum Assistant Purchaser

-; Singapore; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Admin cum Assistant Purchaser to manage the procurement process in the construction sector. This role involves sourcing materials, negotiating with suppliers, and ensuring timely delivery to meet project demands. The ideal candidate will have a diploma in Supply Chain Management and at least two years of experience in purchasing, preferably in construction. Strong communication skills in English and Mandarin are essential for liaising with various stakeholders. Join a dynamic team where your contributions will directly impact project success and operational efficiency.

Qualifications

• Minimum Diploma or higher in Supply Chain Management or related field.
• At least 2 years of purchasing experience in the construction industry.

Responsibilities

• Support sourcing and managing supplier relationships for construction materials.
• Prepare procurement budgets and ensure adherence to financial constraints.

Skills

Supplier Management

Cost Management

Quality Control

Compliance and Documentation

Communication Skills

Microsoft Office

Education

Diploma in Supply Chain Management

Bachelor's in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Admin cum Assistant Purchaser

(Civil works Construction), 5.5 days alternative Sat work week

West - Bukit Batok

Support and manage the admin and purchasing process, focuses on sourcing materials, getting quotation from suppliers, and ensuring timely delivery to meet project requirements.

Roles and Responsibilities:

Supplier Management:

• Support senior on sourcing and identify potential suppliers.
• Review, discuss and negotiate contracts, terms, and pricing with suppliers.
• Maintain relationships with suppliers to ensure quality and timely delivery.

Cost Management:

• practice cost-saving strategies without compromising on quality.
• Support senior to prepare procurement budgets, ensuring adherence to financial constraints.

Quality Control:

• Ensure that all purchased materials and equipment meet the specified quality standards and project requirements.
• Conduct regular supplier audits and quality inspections.
• Address any quality issues promptly with suppliers to avoid project delays.

Compliance and Documentation:

• Ensure all procurement activities comply with company policies, legal regulations, and industry standards.
• Maintain accurate records of all procurement transactions, contracts, and supplier agreements.
• Prepare regular reports on procurement activities and performance for senior management.

Collaboration and Coordination:

• Work closely with Account, Project and Contract Team, coordiate with engineer or site supervisors.
• Communicate effectively with all stakeholders.

Overall duties are assist in sourcing and purchasing construction materials, tools, and equipment as per project requirements.
To compare quotations from multiple suppliers to ensure competitive pricing and quality.
Prepare purchase orders (POs) and ensure proper documentation for procurement transactions.
Track orders and follow up on deliveries to ensure timely arrival of materials on-site.
Maintain good relationships with suppliers and vendors to ensure a steady supply of materials.

Requirement :

1. Minimum Diploma or higher in Supply Chain Management, Procurement, Business Administration, or a related field.

2. Ability to speak and understand both English and Mandarin to liaise with suppliers, contractors, and internal stakeholders.

3. At least 2 years of purchasing experience, preferably in the construction industry.

4. Familiarity with procurement processes, cost negotiation, and purchase order management

5. Strong interpersonal and communication skills for coordination with vendors and internal teams.

6. Proficiency in Microsoft Office (Excel, Word, PowerPoint)

7. Ability to handle multiple procurement tasks in a fast-paced construction environment.

8. Able to work independently as well as within a team.