Administrative Assistant

WELHUNT INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Specialist to support daily office operations. This role involves managing office logistics, coordinating travel, and providing administrative support across teams. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. If you are a resourceful multitasker, we want to hear from you!

Qualifications

• Proactive and detail-oriented individual.
• Resourceful multitasker thriving in fast-paced settings.

Responsibilities

• Greet and assist visitors, prepare meeting rooms.
• Oversee office maintenance, manage supplies and inventory.
• Organize domestic and international travel arrangements.

Skills

Multitasking

Data Management

Office Management

Job description

We are seeking a proactive and detail-oriented Administrative Specialist to support daily office operations and ensure smooth and efficient workplace functions. This dynamic role encompasses a range of responsibilities, including office management, travel coordination, data reporting, and cross-team administrative support. As a central point of contact within the organization, you will play a key role in maintaining operational efficiency, supporting company events, and contributing to a positive and organized work environment. If you're a resourceful multitasker who thrives in a fast-paced setting, we’d love to hear from you.

1.Visitor Reception & Meeting Coordination

• Greet and assist visitors professionally.
• Prepare meeting rooms and coordinate logistics for office meetings.

2.General Office Administration

• Oversee office and equipment maintenance.
• Manage incoming/outgoing mail and courier deliveries.
• Order and manage office supplies and inventory.
• Coordinate procurement of employee equipment.

3.Expense and Travel Documentation

• Prepare payment requests and applications.
• Maintain accurate travel records.

4.Travel Arrangements

• Organize domestic and international travel, including flight/hotel bookings, visa application.
• Handle visa applications and transport arrangements.

5.Data Management and Analysis

• Regularly update and analyze travel logs, credit card logs, and petty cash records.

6.Event and Activity Support

• Plan and support company or team events and activities.

7.Ad Hoc Assignments

• Perform temporary tasks as assigned by supervisors or management.