Personal Assistant

MINDENERGY AI TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An innovative AI infrastructure provider seeks a proactive Personal Assistant to support its leadership team. In this dynamic role, you will manage multiple priorities, ensuring smooth operations in a fast-paced environment. Your responsibilities will include organizing schedules, preparing meeting materials, and acting as a liaison between stakeholders. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a knack for problem-solving. Join this forward-thinking company and contribute to exciting projects while enhancing your professional growth in a supportive atmosphere.

Qualifications

• 3+ years of experience as a Personal Assistant or Executive Assistant.
• Strong organizational and time management skills with multitasking ability.

Responsibilities

• Provide administrative support to the CEO and senior leadership.
• Manage calendars, schedule meetings, and coordinate appointments.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Problem-Solving Skills

Education

Diploma in Business Administration

Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About us

MindEnergy is a AI infrastructure provider, offering end-to-end solutions including GPU servers, AI platforms, and data center integration. Our technology supports enterprise AI, large-model training, and private LLMs.

About the role
We are looking for a proactive and organized Personal Assistant to support our leadership team, managing multiple priorities with efficiency and discretion in a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to the CEO and senior leadership

• Manage calendars, schedule meetings, coordinate internal and external appointments

• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items

• Handling incoming calls, emails and other correspondence in a professional manner

• Make all travel arrangements and reservations, including flights, hotels, visa, dining, land transfers and other logistics.

• Prepare reports, documents, and presentation materials as needed

• Act as the primary liaison between the senior leadership team and both internal and external stakeholders

• Support ad-hoc personal tasks and errands as requested

• Handle sensitive and confidential matters with discretion and professionalism

• Support special projects as assigned by senior leadership team

Requirements:

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant in a similar role

• Diploma or Degree in Business Administration or a related field

• Strong organisational and time management skills, with the ability to multitask and prioritise effectively

• Excellent communication and interpersonal skills, with a professional and discreet manner

• Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

• Fluent in English and Mandarin to communicate with internal stakeholder, both spoken and written

• Excellent problem-solving skills and attention to detail

• Flexibility and the ability to work well independently in a fast-paced environment