Secretary to Group COO

Shopping Bag (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading company is seeking a Secretary to the Group COO to provide executive support and manage administrative tasks. The ideal candidate will have 8-10 years of experience in executive support, be tech-savvy, and possess strong organizational skills. This role involves coordinating travel, managing communications, and ensuring confidentiality in handling sensitive matters.

Qualifications

• Minimum 8-10 years of relevant experience in executive support or administrative roles.
• Highly tech-savvy and comfortable using AI-driven tools.
• Prior experience in corporate or high-level executive support.

Responsibilities

• Provide direct assistance to Group COO, managing schedules and appointments.
• Plan and coordinate local and international travel arrangements.
• Handle emails and correspondence, ensuring prompt responses.

Skills

Organizational skills

Communication skills

Tech-savvy

Detail-oriented

Multi-tasking

Tools

Microsoft Office

Google Suite

AI-based assistants

Job description

Role Overview

The Secretary to Group COO plays a crucial role in providing executive support, managing administrative tasks, and ensuring seamless coordination of daily activities. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to handle confidential information with discretion.

Key Responsibilities

• Executive Support: Provide direct assistance to Group COO, managing schedules, appointments, and daily activities.
• Travel Arrangements: Plan and coordinate local and international travel, including flights, accommodations, and itineraries.
• Communication Management: Handle emails, correspondence, and calls, ensuring prompt responses and efficient communication.
• Administrative Tasks: Organize documents, prepare reports, and oversee general office administration related to Group COO work.
• Technology & AI Tools: Utilize AI-powered tools (e.g., ChatGPT, Perplexity) for productivity, document preparation, and research.
• Personal Assistance: Manage personal tasks as required, including household or family-related support where needed.
• Confidentiality & Discretion: Maintain a high level of confidentiality when handling sensitive business and personal matters.

Key Requirements

• Minimum 8-10 years of relevant experience in executive support, secretarial, or administrative roles.
• Singapore-based with knowledge of local business and administrative best practices.
• Highly tech-savvy and comfortable using AI-driven tools to enhance efficiency.
• Strong communication and coordination skills, with the ability to work across different age groups and cultures.
• Detail-oriented, highly organized, and able to anticipate needs before they arise.
• Ability to multi-task and manage priorities in a fast-paced environment.
• Discretion and professionalism when handling confidential matters.
• Prior experience working in a corporate or high-level executive support role.
• Familiarity with business operations in Singapore, including travel, logistics, and regulatory compliance.
• Proficiency in productivity tools such as Microsoft Office, Google Suite, and AI-based assistants.