Personal Assistant cum Office Admin

Myer Gold Investment Management Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support its Directors with a variety of administrative tasks. This role involves managing schedules, arranging travel, and maintaining confidential documents. The ideal candidate will have a diploma or relevant experience, strong organizational skills, and the ability to multitask effectively. Join a dynamic team where your contributions will make a significant impact in a fast-paced environment. If you are proactive, detail-oriented, and proficient in Chinese, this is the perfect opportunity for you.

Qualifications

• At least Diploma or 2-3 years of PA/admin experience required.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Provide secretarial support to Directors and manage their schedules.
• Assist Financial Analysts with reporting and office administration tasks.

Skills

Office Administration

Time Management

Confidentiality

Multitasking

Chinese Proficiency

Education

Diploma in Office Skills

Advanced/Higher/Graduate Diploma

Job description

• 5 days work, 9am - 6pm

Job Description

Personal Assistant

· Provide full secretarial and administrative support to Directors

· Manage Directors calendars, scheduling & organizing meetings

· Arrange travel bookings for Directors personal and business trips

E.g. Flight tickets, hotel accommodation, car transfers, restaurant reservations and country entry applications if needed.

· Prepare and submit monthly reports on Director’s reimbursement and other expenses claims.

· Coordinates Directors personal/home matters and assists family members on any ad-hoc as assigned

· Handling office season parking and insurance payments

· Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.

· Maintain and upkeep all confidential documents in proper filling system

· Doing internet research and personal purchases for Directors

· Able to maintain confidentiality

Office Administration

· Assist and support Financial Analysts on various ad-hoc reporting requests and updating portfolios month end statements

· Assisting on Compliance Internal Audit checking

· Collate staff expense claims and monitor keep track of annual & medical leaves

· Prepare iBanking transfer payments for monthly vendor invoices, directors/staff claims and prepare monthly reports.

· Monitor all Petty Cash expenses, prepare monthly report

· Prepare and submit month end closing to external bookkeeper

· Maintain proper filing system, perform data entry including data management and file sharing

· Purchasing & replenish of office stationery and pantry supplies, maintain the general upkeep of office cleanliness

· Ordering name cards and office printing requisitions

· Answering incoming /redirecting calls and courier arrangements when necessary

· Liaise with vendors for office maintenance etc.

· Other ad hoc as assigned

Requirements:

· Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply

· Ability to liaise internally and externally on administrative and other matters.

· Initiative to learn and get things done efficiently

· Good attitude

· Able to take stress & multi tasking

· Good time management and strong sense of urgency and priorities

· Proficient in Chinese (Speaking, reading & writing)

Years of Experience: 2-3 years and above

Job Type Full-Time

Salary: SGD $4000 - $4500

Reside in Singapore

Immediate