Admin Assistant

Study Group International; Singapore; On-site; SGD 30,000 - 45,000; Part time

Job summary

A leading international education provider is seeking a part-time Administrative Assistant in Singapore. The role involves supporting daily office operations, managing vendors, and organizing staff events. The ideal candidate has strong communication skills, is detail-oriented, and has at least 4 years of administrative experience. Join a dynamic team dedicated to creating a positive student experience.

Qualifications

• Minimum of 4 years of admin experience.
• Able to work independently with little supervision.

Responsibilities

• Handle general office admin tasks and vendor coordination.
• Organise meeting room bookings and office events.
• Manage office-related expenses within budget.

Skills

Communication

Time Management

Detail-oriented

Service-oriented

Education

A-Level or Diploma

Tools

Microsoft Office

Job description

Contract Type: Part-Time - Casual

Location: Singapore

JOB OVERVIEW

Based in our Singapore Office, this part-time Administrative Assistant position supports the smooth running of day-to-day office operations and employee engagement activities. Reporting to the Office Manager, Student Acquisition, the successful candidate will work on-site three days per week (Tuesday to Thursday) and play a vital role in office administration, vendor coordination, and staff event support.

ABOUT THE ROLE

• Handle general office admin tasks like ordering supplies and stationery.
• Help manage vendors and service providers for office maintenance.
• Track and manage office-related expenses within budget.
• Be the main contact person for office service providers.
• Ensure purchases are invoiced and paid on time.
• Organise meeting room bookings, materials, AV setup, and catering if needed.
• Assist with office maintenance tasks such as repairs, air-con scheduling, and fire drills. Support health and safety duties, including being a Fire Warden and arranging First Aid/AED training.
• Issue and collect office access cards; support setup for new hires.
• Help plan and run company events like celebrations and staff activities.
• Handle mail and deliveries.
• Take on other admin tasks assigned by your manager.

ABOUT YOU

• At least A-Level or Diploma with a minimum of 4 years of admin experience.
• Skilled in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Able to work independently and manage tasks with little supervision.
• Trustworthy with confidential information.
• Good communication and time management skills.
• Able to work with different people and adapt to changing priorities.
• Service-oriented, detail-focused, and a strong team player.
• Comfortable handling last-minute changes and tasks across time zones.

ABOUT US

Study Group is a leading international education provider dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. With university partnerships and a variety of face-to-face, online, and hybrid study programmes, we provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that students receive the best educational services available. Additionally, our Insendi platform enables us to deliver innovative, accessible, and intuitive digital learning experiences with the most advanced digital tools available.

ORGANISATIONAL COMPLIANCE

Study Group is proud of its high standards in safeguarding and recognises its importance in enabling the best possible student experience and outcomes. For successful applicants, the following checks will be conducted: Criminal Background Check (country-specific), two references, ID and Right to Work checks, as well as Education Verification.
We are proud to be an equal opportunity employer and strive to create a diverse and inclusive workplace. We are committed to providing equal opportunities for all individuals, regardless of race, gender, religion, nationality, or any other factor. We believe that the best person for the job should be selected based on skills and experience alone. Your information will be kept confidential and stored securely. Please see our Privacy Policy.