Senior Administrative Associate, Talent Attraction

NTUC Health Co-operative Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading health co-operative in Singapore is seeking a Senior Administrative Associate to support the Talent Attraction team. This role involves coordinating recruitment processes, managing candidate data, and assisting with financial administration. The ideal candidate will have a Bachelor's degree and several years of administrative experience, particularly in HR. Join a dedicated team focused on providing quality health and eldercare services.

Qualifications

• 3 to 5 years of administrative experience, preferably in recruitment/HR.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule and coordinate interviews, manage logistics.
• Track reference checks and prepare documentation for onboarding.
• Maintain accurate candidate data in recruitment systems.

Skills

Communication

Attention to Detail

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Tools

Google Suite

Applicant Tracking Systems

Job description

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on close to three decades of experience and expertise, NTUC Health is among the largest providers of active ageing, senior day care, nursing home, and home personal care services in Singapore. We also serve vulnerable seniors in selected areas in Singapore through Community Case Management Services (CCMS), CREST mental health support, and a sheltered senior group home. In addition, we run a family medicine clinic.

Our purpose is to achieve ‘health for life'; enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community.

For more information, please visit https://ntuchealth.sg or follow us on Facebook, Instagram, and LinkedIn.

We are looking for a dedicated Senior Administrative Associate to support our Talent Attraction team by managing administrative operations, coordinating interviews, tracking candidates, and ensuring efficient recruitment processes..

Key Responsibilities:

• Recruitment Coordination: Schedule and coordinate interviews, manage logistics including rooms and virtual links, communicate interview details with candidates, and follow up with interviewers for timely feedback.

• Career Trial/Observation Coordination: Support the scheduling and coordination of Career Trials/Observations, manage documentations/contracts, and facilitate feedback collection.

• Pre-onboarding Tasks: Track reference checks/medical examination status, monitor hiring progress, and prepare documentation for successful candidates transitioning to the onboarding phase.

• Candidate Management: Maintain accurate candidate data in our recruitment systems, track employee referrals, generate pipeline reports, and ensure profiles are updated throughout the recruitment process.

• Financial Administration:Process recruitment vendor invoices, create and manage Purchase Orders, track invoice status, and reconcile monthly recruitment expenses against department budget.

• Data and Process Management: Maintain SOPs, generate metrics reports, organize digital resource libraries, and ensure data integrity across all recruitment platforms.

• General Support: Assist with recruitment events, support special projects related to talent attraction, contribute to process improvement initiatives, and manage the HR Inbox communications.

Qualifications

• A Bachelor's degree in Human Resources, Business Administration, or a related field

• 3 to 5 years of administrative experience, preferably in recruitment/HR

• Excellent written and verbal communication skills

• Proficiency in Google Suite

• Experience with Applicant Tracking Systems

• Strong attention to detail

Other Information

This is in partnership with the Employment and Employability Institute Pte Ltd ('e2i'). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to NTUC Health's PDPA and e2i's PDPA