Senior Personnel Officer

MHA - Singapore Civil Defence Force (SCDF); Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

The role involves managing Operationally Ready National Service personnel for the SCDF, focusing on training, personnel administration, and engagement activities. Candidates should possess strong planning and communication skills, along with proficiency in relevant tools. This position is key to ensuring operational readiness and effective management of personnel welfare.

Qualifications

• Strong planning and organisational skills are essential.
• Proficiency in Microsoft Office and data analytics required.

Responsibilities

• Manage ORNS personnel and training activities.
• Ensure operational excellence and compliance with audit standards.
• Oversee personnel administration and welfare.

Skills

Planning

Organisational Skills

Stakeholder Management

Communication

Conflict Resolution

Adaptability

Tools

Microsoft Office

Data Analytics

HR Systems

Job description

What the role is:

Core Functions (ORNS Management): Management of Operationally Ready National Service (ORNS) personnel for SCDF Division, including:

• Management of ORNS and In-Camp Training (ICT) activities such as booking, reporting, deferment, make-up training, courses, cohesion programmes, awards, and medical reviews.
• Management of tests e.g., IPPT/SSPT/REPT/MSPT.
• Mobilisation of ORNS units.
• Promotion and succession planning of ORNS personnel.
• Handling ORNS feedback and appeals across platforms with timely updates.
• Nominations for awards and participation in events like SCDF Parade, Minister Visits, and sporting activities.
• Monitoring absenteeism and disciplinary follow-ups.
• Planning expenditure for ORNSmen Welfare fund per guidelines.
• Driving and managing NS Engagement Survey KPIs.
• Supporting pulse surveys and Employee Engagement Survey (EES) analysis.

Additional Responsibilities include overseeing personnel administration, supervising NSF welfare, managing duty rosters, coordinating welfare programmes, and monitoring manpower compliance.

What you will be working on:

• Operational excellence in ORNS management, including ensuring call-backs for ICT, maintaining manning levels, and achieving readiness standards.
• Personnel administration, ensuring accurate records, timely processing, and compliance with audit standards.
• Engagement and development activities to promote participation, low absenteeism, and effective communication.

What we are looking for:

• Strong planning, organisational, and stakeholder management skills.
• Excellent communication, conflict resolution, and adaptability.
• Proficiency in Microsoft Office, data analytics, and HR systems.
• Attributes like motivation, attention to detail, responsibility, and teamwork.

About MHA - Singapore Civil Defence Force (SCDF):

The SCDF is a dedicated emergency services organization under the Ministry of Home Affairs, responsible for firefighting, rescue, and emergency medical services, with a history of innovations and community engagement to enhance resilience and preparedness.