Project Administrative Assistant

Chen Wa Landscape Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a proactive Project Administrative Assistant to enhance office operations and support project management in the landscaping sector. This role involves overseeing daily office tasks, coordinating with design teams, and managing project documentation. Ideal candidates will possess strong organizational and communication skills, along with a diploma in business or construction management. Join a dynamic team where your contributions will help shape exceptional landscaping projects and ensure smooth operations in a fast-paced environment.

Qualifications

• 1-2 years of experience in office management or administrative support.
• Diploma in Business Administration or related field preferred.

Responsibilities

• Oversee day-to-day office operations and assist the design team.
• Maintain project records and liaise with subcontractors and clients.

Skills

Organizational Skills

Communication Skills

MS Office Suite

Problem-Solving Skills

Interpersonal Skills

Education

Diploma in Business Administration

Diploma in Construction Management

Tools

Office Management Software

Job description

Chen Wa Landscape Pte Ltd is seeking an enthusiastic and organized Project Administrative Assistant to join our dynamic team. As a Project Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and supporting our team in delivering exceptional landscaping consultancy and construction services. This position requires a proactive individual with strong multitasking abilities, excellent communication skills, and a passion for creating efficient office environments.

Key Responsibilities :

Office Administration :

. Oversee day-to-day office operations, ensuring a smooth and efficient working environment.

. Assist the design team with overall coordination of manpower and appointments.

. Handle correspondence, including emails, phone calls, and mail, in a professional and timely manner for matters relating to projects/consultancy.

. Maintain and update office policies and procedures, ensuring compliance and safety standards are met.

Project Management :

. Maintain and update project records, including contracts, permits, and project schedules.

. Liaise with subcontractors, vendors, and clients to facilitate project communication and coordination.

. Proper documentation of payments and claims relating to the projects.

. Assist in conducting & submission of tenders/quotations for projects, evaluate submissions, recommend consultant/sub-contractor for award.

. Follow up on administrative work for post construction items for projects such as DLP, final accounts and coordination for handover to maintenance team.

. Manage monitoring of projects to achieve timely completion and work within the specific deadline.

. Provide administrative support to project managers and construction teams as needed.

Qualification :

Education : Diploma in Business Administration or Construction Management, or a related field (or equivalent work experience) in the construction/landscape industry.

Experience : Minimum of 1-2 years of experience in office management, administrative support, or related field.

. Singapore/PR citizen

Skills :

. Strong organizational skills with the ability to manage multiple tasks effectively.

. Excellent written and verbal communication skills.

. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

. Problem-solving skills and the ability to handle issues with discretion and professionalism.

. Ability to work independently and collaborate with diverse teams.

. Strong interpersonal skills and a customer-service-oriented attitude.

Desired Attributes :

. Attention to detail and a proactive approach to work.

. Flexibility and adaptability in a dynamic work environment.

. Ability to prioritize and meet deadlines while managing competing tasks.