Executive Assistant (BIS office)

Canon Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Support professional to assist Senior Management with administrative tasks, strategic planning, and cross-divisional coordination. The ideal candidate will have a Bachelor's degree in Business Administration and proven experience supporting executives. Strong organizational skills and discretion are essential for success in this fast-paced environment.

Qualifications

• Proven experience in providing executive-level administrative support.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Provide executive support to Senior Management including calendar management.
• Support management in developing and implementing strategic plans.
• Organize and coordinate cross-divisional events and meetings.

Skills

Organizational Skills

Communication

Analytical Mindset

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office 365

Job description

Executive Support

• Executive support to Senior Management, including calendar management, meeting coordination, travel arrangements, expense claims etc…
• Prepare reports, presentation materials and meeting agenda.
• Serve as a liaison between the management and internal/external stakeholders, maintaining professional communication and strict confidentiality at all times
• Provide administrative support to cross-divisional teams as needed.
• Organize, plan and coordinate cross-divisional events and meetings.

Strategic Planning

• Support the management team in developing and implementing strategic plans and initiatives to drive organizational growth and success.
• Conduct research, analyze data, and prepare reports to support strategic decision-making processes.
• Assist in the coordination and execution of strategic projects, ensuring alignment with corporate objectives and timelines.
• Collaborate with cross-functional teams to gather insights and facilitate communication on strategic initiatives.
• Provide administrative support for strategic planning meetings, including agenda preparation, minutes taking, and documenting follow-up actions.
• Support in driving cross-divisional staff engagement initiatives, to cultivate a strong culture of camaraderie

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience in providing executive-level administrative support, preferably to C-suite executives or senior leaders.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information and personal matters.
• Analytical mindset with the ability to think critically and contribute to strategic decision-making processes.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint)
• Flexibility and adaptability to accommodate changing priorities and responsibilities.
• Ability to work independently, take initiative and proactively address potential issues.