Facilities & Event Operations Executive

IDA'S EVENTS PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Operations Coordinator to oversee daily operations and support events. This role involves ensuring a clean and functional environment while managing logistics for seamless event execution. You will be responsible for coordinating setups, overseeing transitions, and assisting with administrative tasks. The ideal candidate will have a diploma, proficiency in English, and experience in event coordination. If you thrive in dynamic environments and are ready to support exciting events, this is the perfect opportunity for you.

Qualifications

• Minimum 1 - 1.5 years of experience in a similar role.
• Proficient in English with strong communication skills.

Responsibilities

• Oversee daily operations and maintain cleanliness at facilities.
• Provide operational support for events, ensuring seamless execution.

Skills

Event Coordination

Logistics Management

Microsoft Office Suite

Inventory Management

Emergency Response

Education

Diploma from a recognised tertiary institution

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

General Responsibilities:

• Oversee and maintain day-to-day facilities operations across Ida’s Events and Charlotte Puxley Flowers Studio, ensuring a clean, functional, and well-maintained environment.

• Manage general upkeep and cleanliness of both Ida’s and the Warehouse to meet operational standards.
  

Event Support:

• Provide comprehensive operational support for events at Ida’s, including venue setup, coordination, and breakdown.

• Allocate and manage space requirements, including temporary use of the warehouse or studio for events.

• Coordinate event logistics to ensure seamless execution, including managing transitions between back-to-back events.

• Oversee all aspects of event setup and teardown to support smooth and timely operations.
  

Additional Responsibilities:

• Be on standby for emergencies and provide support outside of regular working hours, including weekends, as scheduled.

• Perform other ad-hoc duties as assigned by supervisors or management.

• Assist with administrative tasks such as plant care, stock and inventory management, and general studio upkeep.
  

Requirements:

• Minimum Diploma from a recognised tertiary institution

• Reading, writing and oral proficiency in the English Language..

• At least 1 - 1.5 year experience in similar capacity.

• Proficient in using email, Microsoft offices (Word, Excel and Power Point)

• Possession of a valid Class 3 driving license.

• Physically able to lift and carry up to 25kg.