Admin Assistant

ETHOZ Group Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking an organized and responsible individual for an administrative role. The successful candidate will manage fuel cards, inventory, and provide administrative support. This position requires a good team player who can thrive in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant administrative experience.

Responsibilities

• Issue and track fuel cards to drivers.
• Manage procurement of pantry supplies and stationery.
• Generate breakdown reports related to vehicle performance.

Skills

Team Player

Organized

Responsible

Education

GCE ‘O’ Level

Job description

Key Responsibilities:

1. Issuance and Tracking of Fuel Cards & Car Keys:

• Issue and track fuel cards to drivers, ensuring accurate records of usage.
• Distribute car keys to drivers and maintain a log of issued keys.
• Monitor fuel card balances and report any discrepancies or issues to the management.

2. Issuing of Parts to Mechanics & Job Card Posting:

• Issue necessary parts to mechanics and ensure accurate records are kept.
• Post job cards into the system, ensuring that work performed and parts used are properly documented.

3. Ordering of Pantry Supplies and Stationery:

• Manage the procurement of pantry supplies (e.g., snacks, beverages) and office stationery.
• Ensure that stock levels are maintained and place orders as necessary to avoid shortages.

4. Inventory Management and Updates:

• Regularly update and maintain accurate records of inventory levels in the company’s system.
• Ensure proper stock control procedures are followed, and inventory discrepancies are promptly reported.

5. Breakdown Reports and Other Reporting:

• Generate and update breakdown reports related to vehicle performance and other operational matters.
• Ensure timely and accurate submission of reports for management review.

6. Administrative Support:

• Assist with general office tasks, filing, and document management as required.
• Support team members with ad-hoc administrative duties to ensure smooth daily operations.

Job requirements:

• GCE ‘O’ level and above
• Minimum 2 years of relevant administrative experience
• Good team player
• Able to work in fast pace environment
• Organized and responsible