Executive/Senior Executive (Administration and Operations)

College of Design and Engineering; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support Specialist to enhance faculty staff lifecycle management. This role involves coordinating logistics for campus visits, processing allowances, and ensuring a smooth transition for new appointees. The ideal candidate will exhibit strong organizational and communication skills while managing workload effectively across various staff categories. Join a dynamic environment where your contributions will support academic excellence and operational efficiency.

Qualifications

• Experience in administrative support and operations management.
• Strong organizational skills for handling multiple tasks.

Responsibilities

• Manage faculty staff lifecycle and support new appointees.
• Coordinate logistics for campus visits and maintain reports.

Skills

Administrative Support

Operations Management

Logistics Coordination

Communication Skills

Education

Bachelor's Degree

Master's Degree

Job description

I. Administrative Support and Operations Management on Faculty Staff Lifecycle Management under the full-time, part-time, visiting and adjunct appointment scheme

- Collate materials and information of job applicants on appointments and re-appointments for onward submission to OHR.

- Assist new appointees in ensuring a smooth transition and settling-in within the first month of their assuming duty.

- Facilitate activities for the campus visit, working closely with Search Committee and Admin Lead and make logistics arrangement (flight, hotel).

- Process per-diem allowance via e-Request for Payment and withholding tax declaration.

- Collate the required reference letters and external reviewers’ letters for job applicants as well as staff being considered for promotion and tenure.

- Keep a close tab of the workload of full-time staff before, during and after each semester.

- Provide in-service support to returning visiting and part-time teaching staff before the start of the semesters/visits.

- File-in, verify and track teaching hours of part-time teaching staff on monthly basis.

- Keep a close tab of the workload of part-time teaching, visiting and adjunct staff before, during and after each semester.

- Establish and maintain Service Level Agreements to ensure timely response to queries and requests.

- Maintain ad-hoc reports as and when required by HOD, Deputy Heads and Admin Lead.