Analyst, Administrative Assistant, Risk Management Department, Asia Pacific Division - SMBC

Sumitomo Mitsui Banking Corporation; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading financial institution is looking for a detail-oriented Analyst Secretary for the Risk Management Department in Asia Pacific. The role involves managing schedules, providing administrative support, and ensuring efficient communication within the department and with external stakeholders. Ideal candidates should have a diploma, strong communication skills, and at least two years of relevant experience.

Qualifications

• 2+ years experience as department secretary or administrative assistant.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage departmental calendars, schedules, and records.
• Coordinate meetings, appointments, and travel arrangements.
• Develop and implement administrative processes.

Skills

Communication

Stakeholder Management

Multi-tasking

Confidentiality

Education

Diploma

Degree in Business Administration

Tools

Microsoft Office

Job description

Analyst, Secretary for Risk Management Department, Asia Pacific Division (RMDAP)

We are seeking a highly organized and detail-oriented department secretary to provide administrative support to our team. As the first point of contact for our department, you will be responsible for managing day-to-day operations, coordinating tasks, and ensuring seamless communication both within RMDAP and with other departments and external stakeholders.

Job Responsibilities

• Manage and maintain departmental calendars, schedules, and records
• Provide administrative support to department staff, including preparing documents, reports, presentation material, IT Access applications, etc.
• Handle incoming and outgoing correspondence (e.g. emails, MS Teams and phone calls)
• Coordinate meetings, appointments, and travel arrangements (air ticket and hotel booking, visa application)
• Maintain accurate and up-to-date filing systems, both physical and digital
• Perform tasks related to expense reporting, procurement, claims management and budget tracking
• Ensure compliance with departmental and organizational policies and procedures
• Develop and implement administrative processes to improve efficiency and productivity

Requirements

• Diploma or equivalent required; degree in business administration or related field preferred
• Prior experience (2+ years) as department secretary or administrative assistant
• Ability to maintain confidentiality and handle sensitive information
• Able to multi-task and work independently under tight timelines
• Proactive, resourceful and able to think and act strategically and tactically
• Strong verbal and written communication skills
• Strong stakeholder management skills
• Proficiency in Microsoft Office tools
• Culturally sensitive