Senior Executive/Assistant Manager, Finance & Admin Support

Office of the Provost; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to enhance the efficiency of daily operations. This role involves managing office assets, supporting staff onboarding, and ensuring compliance with university policies. The ideal candidate will have a strong background in office management and procurement, alongside excellent organizational skills. Join a collaborative environment where your contributions will directly impact the smooth functioning of the office. If you are proactive and detail-oriented, this opportunity is perfect for you.

Benefits

Health Insurance

Retirement Plan

Professional Development Opportunities

Flexible Working Hours

Qualifications

• Experience in office management and administrative support roles.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist with day-to-day operations ensuring compliance with policies.
• Manage funding, research support, and office supplies procurement.
• Administer office facilities and support onboarding processes.

Skills

Office Management

Budget Management

Procurement

Compliance Knowledge

Staff Onboarding

Education

Bachelor's Degree in Business Administration or related field

Tools

Office Software (e.g., Microsoft Office)

Document Management Systems

Job description

Job Responsibilities

1. Assist with the overall day-to-day operations of the Office of the Provost, ensuring efficiency and compliance with University policies and guidelines.
2. Manage the Provost’s Chair funding, research support for office bearers, and handle submissions and payments to the Copyright Licensing & Administration Society of Singapore (CLASS).
3. Process payments and raise journals for internal fund transfers and reimbursements.
4. Procure and manage stationery, office and pantry supplies, and equipment for general office operations.
5. Manage office assets, including capitalization, documentation, verification, replacement, retirement, secure disposal, and maintenance.
6. Administer office phone systems, network copiers, and visitor accounts.
7. Assist with onboarding and offboarding of PVO staff, including workspace setup and systems access.
8. Support office operation roles such as fire warden, first-aider, incident commander, data protection delegate, and co-administrator of document sharing and archival systems.
9. Manage office facilities, including key presses, shared spaces like storerooms and pantries, and workspace allocation.
10. Advise on University guidelines and develop department SOPs.
11. Perform other duties and projects as assigned.