Administrative Executive

Tata Consultancy Services; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a diligent Admin Executive to manage data, contracts, and administrative tasks. This role involves maintaining accurate records, handling sensitive information, and providing essential support for various operations. The ideal candidate will thrive in a fast-paced environment, showcasing strong time management and adaptability skills. Join a dynamic team where your contributions will enhance organizational efficiency and support critical functions. If you're ready to take on a vital role in an innovative workplace, this opportunity is perfect for you.

Qualifications

• Experience in data management and maintaining accurate records.
• Ability to manage contracts and facilitate signing processes.

Responsibilities

• Maintain records and databases while handling confidential information.
• Coordinate meetings and manage administrative tasks effectively.

Skills

Data Management

Contract Management

Administrative Support

Coordination

Time Management

Adaptability

Education

Diploma

Degree

Job description

JOB DESCRIPTION:

Role: Admin executive

Location: Singapore

Exp: 4-6 Years

Data Management:

• Maintain accurate records, databases, and filing systems.
• Handle sensitive and confidential information with discretion.
• Comply to data entry and management on seat mapping and utilization.
• Prepare Weekly, Monthly, Quarterly Management Reports.

Contract Management:

• Manage the creation and renewals of vendor contracts
• Track progress of legal reviews and approvals
• Facilitate the signing process including digital signatures where necessary.
• Safe storage of executed contracts and related documents in the centralized repository for easy access.

Administrative Support:

• Answer and direct notices, emails, and other correspondence.
• Prepare and distribute reports, memos, and other documents.
• Schedule and coordinate meetings with internal and external stakeholders.
• Manage and maintain track of exit clearances of leaving associates limited to admin function
• Manage and maintain track and issuance of ID cards as a backup function
• Manage and assist issue the visitor passes from the Visitor Management System.

Coordination:

• Assist in planning and organizing company events, trainings, or projects.
• Coordinate with other departments to ensure smooth operations.

Qualifications:

Education: Diploma required, or degree is preferred.

Key Competencies:

Time management and ability to meet deadlines.

Adaptability and ability to handle a fast-paced environment.