Personal Assistant

BreadTalk Group Pte Ltd; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a highly organized Executive Assistant to support the GCEO. This role involves sophisticated calendar management, extensive travel arrangements, and acting as a gatekeeper for the GCEO's communications. The ideal candidate will have a minimum of 5 years of experience in a fast-paced environment, with strong proficiency in Microsoft Office and excellent communication skills. If you thrive in dynamic settings and are adept at multitasking, this opportunity is perfect for you. Join a forward-thinking company where your contributions will significantly impact executive operations.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-Suite executives.
• Proficient in Microsoft Office and effective communication skills.

Responsibilities

• Manage GCEO's calendar and travel arrangements efficiently.
• Serve as the point of contact for internal and external stakeholders.

Skills

Calendar Management

Travel Arrangements

Communication Skills

Microsoft Office Proficiency

Time Management

Attention to Detail

Discretion and Confidentiality

Education

Diploma in Business Administration

Degree in Business Administration

Job description

Job Descriptions:

• Provide sophisticated calendar management for GCEO. Prioritize inquiries and requests, make good judgement and resolve any scheduling issues in the management of GCEO’s calendar to ensure smooth day-to-day engagements.

• Manage extensive travel arrangements for GCEO

• Perform a gatekeeping role for GCEO on email inboxes and inquiries, compose and prepare correspondences.

• Complete a broad variety of administrative tasks that facilitate the GCEO’s ability to effectively lead the organisation, including preparation of reports and presentations, collect and prepare information for meetings, document and write minutes, maintain contact lists, and make travel arrangements etc.

• Maintain an organised and efficient filling system.

• Serve as the point of contact for internal and external stakeholders including Board of Directors.

• Assist to proof-read business contracts, agreements prior submitting to GCEO for approval.

• Manage all aspects of GCEO’s office services.

• Provide event management, personal tasks and errands support when requested.

• Other ad hoc duties as assigned.

Job Requirements:

• Minimum 5 years of proven experience in an Executive Assistant capacity supporting C-Suite level executives, in the FMCG or fast-paced industry.

• Diploma or Degree in Business Administration. Basic legal knowledge is a plus

• Ability to communicate effectively and professionally

• Strong command of English, and good written skills

• Proficiency in Chinese would be an added advantage as this position will be required to liaise with Business Teams in China on a regular basis

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)

• High adaptability, ability to complete high volume of tasks in a fast-paced environment

• Meticulous and attention to details

• Good time management and ability to prioritize tasks.

• High level of discretion and confidentiality

• Flexible hours as dictated by the needs of business