Personal Assistant (F&B Business)

RK Recruitment Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an Administrative Assistant to support senior management. The role involves managing calendars, organizing travel, and handling correspondence. Ideal candidates will have strong organizational skills and discretion in handling sensitive information.

Qualifications

• Class 3 Driving license is an advantage.
• Backup driver for senior management when necessary.

Responsibilities

• Maintain and update the contact database for senior management.
• Organize and manage travel arrangements.
• Attend meetings to take minutes and provide support.

Skills

Communication

Organizational Skills

Discretion

Job description

• Basic up to $4500 + VB

• Monday to Friday, 8:30 AM to 6:00 PM

• Woodlands Height

Job Scope:

• Maintain and update the contact database and email records for senior management.

• Screen and route incoming phone calls and emails, ensuring appropriate distribution of correspondence.

• Review and respond to emails, letters, and messages as directed by senior management.

• Serve as the liaison between senior management, internal teams, and external stakeholders such as clients, vendors, and business partners.

• Plan and coordinate senior management's calendar, scheduling internal and external meetings based on historical patterns and evolving needs.

• Attend senior management meetings to take accurate minutes and provide administrative support.

• Ensure all meeting materials are prepared and aligned with requirements by coordinating with relevant parties.

• Oversee the schedule of the senior management's designated driver, including leave planning.

• Organize and manage travel arrangements such as flights, accommodations, ground transport, and entertainment, ensuring compliance with company policies.

• Handle confidential and sensitive information with discretion and professionalism.

• Develop and maintain filing systems and implement efficient data management practices.

• Manage selected budgets and accounts as assigned.

• Execute ad-hoc projects or administrative tasks as assigned by senior management.

Requirements:

• Class 3 Driving license is add advantage

• Act as a backup driver when necessary, providing transport for senior management or other business associates for work or personal engagements.
  

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Chan He Guang | EA Personnel No.: R23117560