Management Assistant Officer (Careers and Academic Affairs), Faculty of Law

National University of Singapore; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic administrative support professional to assist with careers events and academic functions. This role involves coordinating logistics for various events, managing databases, and providing general administrative support. The ideal candidate will possess strong organizational skills, be a proactive team player, and thrive in a dynamic environment. Join a vibrant team at a leading institution where your contributions will have a meaningful impact on student success and career development.

Qualifications

• At least 3 years of related working experience in administrative support.
• Strong organizational and project management skills are essential.

Responsibilities

• Assist with event logistics and administrative tasks for careers events.
• Manage and maintain careers databases, ensuring data accuracy.

Skills

Microsoft Office Suite

Event Management

Organizational Skills

Interpersonal Skills

Project Management

Education

Diploma in Business Administration

Diploma in Events Management

Tools

Adobe Acrobat

Zoom

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Purpose

To provide administrative support for careers events and programmes. In addition, staff will be required to support the academic functions of the degree programmes.

Job Description

1. Lunchtime Talks, No Shoptalk Challenge, and Other Events/Programmes

Assisting with event logistics, including setup, tear-down, and coordination; in particular assisting with:

• Setting up registration surveys, managing RSVPs, collecting questions for speakers, and sending email reminders.
• Booking venues.
• Arranging catering.
• Reserving parking spaces.

2. LAMP, Law Careers Fair, and Other Major Events

Provide general administrative support to the Law Careers team to ensure smooth execution of major events.

3. Work with Careers Team Colleagues to Manage and Maintain Careers Databases

• Input, update, and maintain data in the careers databases.
• Assist in generating reports and extracting relevant data as needed.
  

4. Degree Programme and Student Services

Assist with the execution of the academic functions of the degree programmes such as room booking for classes and related activities, collation of assignment submissions, exam admin support, etc.
Provide academic accessibility support to facilitate students' completion of the degree programmes.

5. General Administrative Support (for both Careers and Academic Affairs)

Perform general administrative duties such as filing, scheduling, and handling correspondence. Provide support with procurement, finance matters, special projects, and other ad-hoc tasks as required.

Requirements

• Diploma (preferably in Business Administration/Events Management) with at least 3 years related working experience.
• Competence in Microsoft Office suite, Adobe Acrobat and Zoom hosting is required.
• Strong organizational and project management skills.
• A team player who is pro-active, has a positive attitude and good interpersonal skills.
• Enjoys working in a dynamic environment, with effective multitasking skills.
• Meticulous and able to manage tight deadlines with a high degree of accuracy.

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 26700