Senior Administrative Executive

Excellence New Energy (Singapore) Pte. Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player seeks a Senior Administrative Executive to oversee office management and provide executive support. This role involves coordinating office operations, supporting senior management with administrative tasks, and ensuring compliance with government agencies. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and be bilingual in English and Mandarin. Join a dynamic team where your contributions will enhance operational efficiency and support a collaborative work environment.

Benefits

Company Transport

Flexible Working Hours

Work From Home as Required

Qualifications

• 3-5 years of administrative experience, preferably in a senior role.
• Strong proficiency in Microsoft Office and bilingual in English and Mandarin.

Responsibilities

• Oversee office operations, supplies, and vendor management.
• Provide administrative support to senior management and coordinate meetings.
• Monitor and manage office supplies and fixed assets.

Skills

Microsoft Office

Organizational Skills

Time Management

Problem-Solving Skills

Bilingual in English and Mandarin

Education

Diploma in Business Administration

Degree in Business Administration

Job description

Job Title: Senior Administrative Executive

Location: Tuas

Employment Type: Full-Time

Key Responsibilities:

1. Office & Administrative Management

· Oversee and coordinate general office operations including supplies, equipment, and vendor management.

· Maintain proper filing systems (physical and digital) and ensure document confidentiality.

· Ensure office maintenance and cleanliness by coordinating with relevant service providers.

· Oversee Security Guard team, Office Cleaner and Company Transport service providers.

· Any ad-hoc duties as assigned by Plant Manager.

2. Executive & Team Support

· Provide administrative support to senior management (i.e. Plant Manager, Deputy Plant Manager), including calendar management, travel arrangements, and meeting coordination, translation from English to Chinese.

· Assist with the preparation of reports, presentations, and internal communications.

· Provide secretarial support for meetings, including scheduling, preparation of venue, taking minutes of meeting in both English and Mandarin, ensuring follow up of action items and discussions.

· Provide administrative and organisational support for company events and activities.

· Purchase of fruits and praying items for fortnightly praying session.

3. Procurement & Inventory Control

· Monitor and manage office supplies and place orders as needed.

· Track and maintain records of fixed assets and office inventory.

4. Factory Compliance Support

· Handle and follow-up with communications and submissions with Government agencies such as JTC/MOM/URA/BCA/SCDF/NEA, etc.

Requirements:

· Diploma or Degree in Business Administration or relevant discipline.

· Minimum 3–5 years of administrative experience, preferably in a senior or supervisory capacity.

· Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Good command of written and spoken English and Mandarin to communicate with Chinese associates.

· Strong organizational, time management, and problem-solving skills.

· Able to work independently with minimal supervision and handle confidential matters discreetly.

· Able to start work immediately is an advantage.

· Working Hours: 5.5 days. Monday to Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12.30pm (WFH, as required).

· Willing to work in Tuas. Company transport provided at Jurong East MRT.