Administrative Assistant

HAWK MARINE PTE. LTD.; Southwest; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to support daily operations. The role involves various administrative tasks, including scheduling, communication, and record-keeping, ensuring a smooth workflow in the office. The ideal candidate should have strong organizational skills, proficiency in MS Office, and a high school diploma, with a preference for a college degree.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in planning and scheduling meetings, appointments, and travel arrangements.
• Develop and maintain a filing system and update office policies.

Skills

Time Management

Attention to Detail

Problem Solving

Organizational Skills

Education

High School Diploma

College Degree

Tools

MS Office

Job description

As an Administrative Assistant, you will support our team in a variety of administrative tasks to ensure efficient and smooth day-to-day operations of our office.

Key Responsibilities:

Administrative Support: Provide administrative support to ensure efficient operation of the office. Includes handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Communication: Answer and direct phone calls, write and distribute email, correspondence memos, letters, faxes, and forms.

Scheduling: Assist in planning and scheduling meetings, appointments, and travel arrangements for managers or supervisors.

Record Keeping: Develop and maintain a filing system, and update and maintain office policies and procedures.

Data Management: Submit and reconcile expense reports and maintain contact lists.

Customer Service: Provide general support to visitors and ensure that all reception duties are completed accurately and delivered with high quality and in a timely manner.

Project Coordination: Assist in the preparation of regularly scheduled reports and participate in organizing company events or conferences.

Requirements:

Education: High school diploma or equivalent; college degree preferred.

Experience: Proven experience as an administrative assistant or office admin assistant.

Skills: Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); excellent time management skills and the ability to prioritize work.

Communication: Attention to detail and problem solving skills; excellent written and verbal communication skills.

Characteristics: Strong organizational skills with the ability to multi-task.