Administrative Manager

HTX; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Manager to oversee the Singapore office's operations. This role involves managing leasing, budgeting, and ensuring regulatory compliance while fostering a comfortable work environment. The ideal candidate will have a strong background in administration, excellent communication skills in both Chinese and English, and proficiency in Microsoft Office. Join a dynamic team where your contributions will enhance company culture and support international collaboration. If you thrive in a fast-paced environment and are passionate about administrative excellence, this opportunity is perfect for you.

Qualifications

• Bachelor's degree or above in Administrative Management or related fields.
• 3+ years of experience in administration or related roles.

Responsibilities

• Manage leasing, contracts, and administration for the overseas office.
• Conduct financial analysis and manage quarterly budgeting.
• Coordinate logistics and support for the international business team.

Skills

Administrative Management

Financial Analysis

Communication Skills

Microsoft Office

Budgeting

Bilingual (Chinese and English)

Education

Bachelor's degree in Administrative Management

Tools

Microsoft Office

Job description

Job Responsibilities

• Manage leasing, renewal, contract signing, and subsequent administration of the overseas office to ensure workspace stability and regulatory compliance.
• Conduct monthly, quarterly, and annual financial analysis and manage quarterly budgeting.
• Lead workspace planning, office furniture procurement, relocation arrangements, and daily maintenance of the Singapore office to foster an efficient and comfortable work environment.
• Coordinate employee access card issuance, access control, and office supply allocation to ensure smooth daily operations.
• Manage company seals and official stamp usage.
• Provide daily administrative support to the international business team.
• Coordinate administrative and logistical matters between headquarters and the Singapore office to ensure smooth communication, resource sharing, and a well-maintained work environment.
• Support the execution of company culture activities, monitor team-building expenses, and assist with employee welfare distribution.
• Efficiently complete other tasks assigned by superiors and provide strong support to the team.

Job Requirements

• Bachelor's degree or above, preferably in Administrative Management or related fields.
• At least 3 years of experience in administration or related roles; prior experience managing an overseas office is a plus.
• Proficiency in both Chinese and English, as you will be liaise with China counterparties. Strong written and verbal communication skills.
• Proficient in Microsoft Office and basic financial budgeting.