Accounts Administrative Assistant

FLUIDRA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented individual to provide accounting support and manage administrative functions. This role involves preparing sales orders and invoices, coordinating with logistics, and handling customer inquiries. The ideal candidate will have a diploma in accounting or business administration and 1-2 years of relevant experience. With a focus on multitasking and effective communication, this position offers a great opportunity to contribute to a dynamic team in a supportive environment. If you are proactive and eager to grow, this could be the perfect fit for you.

Qualifications

• 1-2 years of experience in administrative or accounting roles.
• Proficient in Microsoft Office applications.

Responsibilities

• Support sales by preparing Sales Orders, Invoices, and Delivery Orders.
• Manage office administration tasks and ensure equipment maintenance.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data Entry

Customer Service

Education

Diploma in Accounting

Certification in Business Administration

Job description

Working Hours: 5 days a week (8:30 AM to 6:00 PM)

Job Responsibilities:

Accounting Support:

• Support the sales team by preparing Sales Orders (SO), Sales Invoices (SI), and Delivery Orders (DO) accurately and promptly.
• Coordinate with warehouse and logistics teams for goods dispatch and delivery arrangements.
• Handle customer inquiries related to orders, billing, and delivery status.
• Perform data entry for sales, purchases, accounts receivable (AR), and accounts payable (AP) transactions.
• Send monthly statements of account to customers via the system.
• Monitor customer collections.
• Maintain proper filing and documentation of invoices, delivery orders, receipts, and accounting records.
• Support monthly closing activities, including bank reconciliations.
• Assist in annual stocktake activities and reconcile system records with physical stock.

Administrative Functions:

• Manage general office administration tasks such as ordering stationery and pantry supplies.
• Ensure upkeep and maintenance of office equipment; liaise with vendors for repairs or servicing as needed.
• Handle general inquiries, receive visitors, and manage incoming calls professionally.

Requirements:

• Diploma or relevant certification in Accounting, Business Administration, or a related field.
• 1–2 years of experience in administrative, accounting, or office support roles.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Organized, detail-oriented, and capable of multitasking effectively.
• Good communication skills, with a proactive and positive attitude.