Section Head, Administration

Office Management (Administration & Office Support)

Lead and manage the facilities management duties across multiple sites to provide a fiscally responsible facilities and facilities related services and systems to its internal and external stakeholders. To ensure an effective, efficient and safe office environment.

Job Responsibilities

1. Operations

• Lead and supervise the management of property and facilities of all SRC premises.
• Assist in the development of a Society-wide Master Plan to optimise its facilities to accommodate for growth and change to its office space and facilities.
• Manage and supervise the facilities maintenance support team to ensure all maintenance works are efficiently and effectively carried out.
• Supervise support staff in the facilities and logistics management functions to ensure all internal requests are carried out efficiently, promptly and cost effectively.
• Monitor and track that all security systems, logistics services and facilities maintenance services are adhered to its governance policies and that the society pays and renews its contracts on time with value for money.
• Assist in the planning and implementation of office systems, layout, equipment procurement; including liaising and coordinating with contractors/vendors in office renovation/relocation.
• Monitor and track all contracts under facilities management purview. 
• Develop a logistics management plan to meet society’s storage and transportation needs effectively and efficiently.
• Monitor and supervise the completion of the cyclical maintenance works for Red Cross Campsite.

2. Stakeholders

• Set and manage day-to-day internal and external stakeholders’ interaction and expectations effectively and efficiently.
• Manage and communicate project activities among vendors and stakeholders of the projects 

3. Administration

• Assist Reporting Officer in managing the facilities management portion of the Administration budget and to ensure that it is within its budgetary limits.
• Assist in the development, review and implementation of policies and standard operating procedures for all facilities management functions.
• Review of routine maintenance task, schedule, performance measure and analysis.

4. People Management

• Assist in the development of support staff’s level of competence to ensure that they remain continually relevant in meeting individual and corporate goals.
• Lead in the management of a pool of volunteers who will be regularly engaged to support the department’s activities and functions.
• Work closely with the senior management and departmental heads to develop organisational policies and processes that will support and meet cross departmental needs and timely service delivery.

5. Fleet Management

• Ensure that all SRC vehicles are running efficiently and are well maintained; arrange for maintenance servicing.
• Schedule for LTA inspection and renewal of road tax.
• Monitor the fleet activities and vehicle acquisition and disposal.
• Implement safety and security measures and maintain tracking software.
• Negotiate for the best fuel deal.
• Maintain costs within budget.

Job Specifications

Qualifications and Experience

• Minimum a Diploma holder or Degree Holder in the related field.
• At least 5 years of relevant working experience.

Additional Skills and Knowledge

• Good knowledge in Google/Chrome environment, Building Management, Property and Constructions will be an advantage.
• Good organisational and administration skills are essentials and the ability to prioritise the workload effectively and meet deadlines.
• Good interpersonal skills and excellent communication skills, both verbal and written.

Desired Behavior

• A good team player and able to work independently.

Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore?

What's your expected monthly basic salary?

How many years' experience do you have as a Head of Administration?

Have you worked in a role where you had team and or line management responsibility?

The Singapore Red Cross Society is part of a world-wide, non-political, non-religious movement that commits its work on the fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

As an independent humanitarian organisation, we raise our own funds in serving humanity and in furthering the work of the Red Cross locally and internationally.

We are dedicated to protecting human life and dignity, relieving human suffering and responding to emergencies.

We are looking for exceptional individuals who share our vision of Serving Humanity and Saving Lives.

The Singapore Red Cross Society is part of a world-wide, non-political, non-religious movement that commits its work on the fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

As an independent humanitarian organisation, we raise our own funds in serving humanity and in furthering the work of the Red Cross locally and internationally.

We are dedicated to protecting human life and dignity, relieving human suffering and responding to emergencies.

We are looking for exceptional individuals who share our vision of Serving Humanity and Saving Lives.

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