Sales Support

VICTORY MARINE SAFETY PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Administrative Executive to enhance its operations and support its growth. This role involves coordinating customer orders, managing inquiries, and providing essential support to the sales team. The ideal candidate will possess excellent communication skills and a meticulous approach to managing tasks. With a focus on organization and attention to detail, you will play a key role in ensuring customer satisfaction and operational efficiency. Join this dynamic team and contribute to the success of a forward-thinking company in the marine safety sector.

Qualifications

• 3-4 years of experience in administrative roles, preferably in sales coordination.
• Strong organizational skills and ability to manage multiple tasks effectively.

Responsibilities

• Coordinate customer order requirements and handle inquiries via calls and emails.
• Assist sales manager with ad-hoc duties and manage customer communications.

Skills

Effective Communication

Organizational Skills

Attention to Detail

Time Management

Problem Solving

MS Office Proficiency

Sales Coordination

Tools

Microsoft Excel

Office Management Systems

Job description

Job Specification

We are hiring an administrative executive to support the company in terms of our growth and operations. We need someone who can communicate effectively, both over the phone and over Whatsapp and email. This person should also be organized and meticulous, to manage our transaction volumes and customers. This person would report to our Sales manager.

Responsibilities:

• Involved in the co-ordination works for fulfilling the customer's order requirements.
• Attend to customer Enquiry, Sales Quotation and Purchase Orders, Correspondences.
• Handle calls/emails on enquiries & assist to follow up calls with customers. Support Sales and Operations
• Liaison person and attend to customer when the person in-charge of the sales accounts is not available
• Coordinate with sales manager on all ad-hoc duties
• Other tasks and duties requested by management
• Reply to email, telephone or face to face enquiries

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office especially Excel
• At least 3-4 years of Sales coordinator experience would be advantageous
• With a "can-do" attitude

Administrative Assistant top skills & proficiencies:

• Reporting Skills / Administrative Writing Skills / Microsoft Office Skills
• Analysis / Professionalism / Problem Solving
• Supply Management / Inventory Control
• Verbal Communication / Office Administration Procedures
• Typing Skills / Attention to Detail / Accuracy
• Multitask / Telephone Skills
• Teamwork / Discretion and Judgment / Patience