Operations Officer - General Admin

MECOMB SINGAPORE LIMITED; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading company in Singapore is seeking an Office Manager to oversee general office management, vendor contracts, and ISO auditing. The ideal candidate will have a diploma in a related field and 2-3 years of experience in office operations. Strong organizational skills and proficiency in Microsoft Office are essential for this role.

Qualifications

• 2–3 years of relevant experience in office operations or administrative support.

Responsibilities

• Monitor and manage inventory of office supplies and pantry items.
• Liaise with vendors for office-related goods and services.
• Support internal audits and compliance checks for ISO standards.

Skills

Organizational Skills

Attention to Detail

Basic Understanding of ISO Standards

Proficiency in Microsoft Office

Education

Diploma in Business Administration

Diploma in Information Systems

Diploma in Facilities Management

Job description

1. General Office Management

• Monitor and manage inventory of office supplies, stationery, and pantry items
• Track stock levels, forecast needs, and ensure timely procurement
• Coordinate with suppliers and ensure quality and timely delivery

2. Vendor & Contract Management

• Liaise with vendors and service providers for office-related goods and services
• Manage vendor contracts, renewals, and performance tracking
• Maintain proper documentation of quotations, invoices, and service agreements

3. ISO Auditing & Documentation

• Support internal audits and compliance checks for ISO standards (e.g. ISO 9001)
• Maintain and update SOPs, records, and compliance documentation
• Assist in preparing for external audits and implementing corrective actions

4. System License & IT Coordination

• Maintain records of software and system licenses, including renewals and user access
• Coordinate with IT vendors or internal IT team for setup, troubleshooting, and issue resolution
• Provide first-level IT support for basic hardware/software issues (e.g. printer setup, password resets)
• Support onboarding/offboarding tasks such as account creation or deactivation

5. General Administrative Support

• Support other administrative and logistical needs of the operations department

Requirements:

• Diploma in Business Administration, Information Systems, Facilities Management, or related field
• 2–3 years of relevant experience in office operations or administrative support
• Strong organizational skills and attention to detail
• Basic understanding of ISO quality standards and IT systems
• Proficiency in Microsoft Office and general office technology