Secretary and Personal Assistant to Chairman & CEO

AVA GLOBAL MAINTENANCE SERVICES PTE. LTD.; Southwest; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in the construction industry is seeking a dedicated Executive Assistant to support the Chairman & CEO. The role involves managing schedules, preparing reports, and handling travel arrangements. Ideal candidates should possess strong communication skills, be organized, and have at least 2 years of relevant experience. Fluency in both English and Mandarin is essential. This full-time position offers opportunities for growth and requires a proactive individual who can thrive in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in a similar capacity.
• Fluency in English and Mandarin required.

Responsibilities

• Full spectrum of secretarial support to Chairman & CEO.
• Handle travel arrangements and meeting coordination.
• Explore business opportunities and follow up on sales enquiries.

Skills

Interpersonal Skills

Communication

Organization

Initiative

Education

Diploma/Degree

Tools

MS Office

Job description

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO.
• Can be travelling frequently.
• Explore business opportunity.
• Follow-up on sales enquiries email.

Requirements:

• Possess at least a diploma/degree.
• Minimum 2 years of experience in similar capacity, preferably in construction industry.
• Possess excellent interpersonal and communications skills.
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates.
• Good initiative, well organized, meticulous and able to work independently.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Full-Time position(s) available.
• Proficient with MS Office.
• Ability to thrive in a fast-paced environment.
• Willingness to relocate to the West (near Gul Circle MRT)
• Availability to work 5.5 days per week.