Accounts Officer/Executive

Four Points by Sheraton Singapore, Riverview; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to manage financial transactions efficiently. In this role, you will handle invoice processing, payment management, and ensure compliance with hotel policies. Your expertise in Microsoft Excel and organizational skills will be crucial as you assist in month-end reporting and cash flow management. Join a dynamic team where your contributions will directly impact financial accuracy and operational efficiency. If you thrive in a fast-paced environment and have a passion for finance, this opportunity is perfect for you.

Qualifications

• Proficient in Microsoft Excel with strong organizational skills.
• Detail-oriented and self-motivated with good time management.

Responsibilities

• Process payments and manage GL coding in the Navision system.
• Reconcile monthly supplier statements and maintain invoice files.

Skills

Microsoft Excel

Time Management

Attention to Detail

Organizational Skills

Education

O Level or Equivalent

Tools

Navision

Job description

DUTIES & RESPONSIBILITIES

1. Ensure all invoices duly approved by respective department head, supported with Purchase Order, Delivery Order/Service Order and any other required documents

2. Responsible for processing all payments, GL coding & posting of all related payable entries include Petty Cash vouchers & Payment Journal into Navision system on timely basis.

3. Check receiving report with invoices or delivery order to ensure all inventory received are taken in correctly; checked all entries to ensure correct amount posted into correct vendor accordingly

4. Print computer cheques and statement of remittance; forward all cheques, supported with all duly approved documents (invoice, purchase order, delivery order) to Accountant for verification.

5. Prepare ad-hoc Travel Agent commission payment

6. Handle complimentary and prepaid voucher issuing requested by various department

7. Update daily Cash Flow transactions, Bank Reconciliations, Balance Sheet schedules, Fixed Assets tagging etc.

8. Reconcile all suppliers’ monthly statements to AP records and follow up if any discrepancy arises.

9. Print and review Age Accounts Payable by vendor; scrutinizes monthly Trial Balances of Accounts Payable and investigate overdue balances

10. Maintain files for paid and unpaid invoices; include packing of documents for moving to store

11. Assist Accountant for month-end Journal Voucher preparation & posting.

12. Perform analysis of expenses during month-end closing.

13. Assist Accountant in preparing of individual department P&L and month-end reports for distribution to respective department (via email) for P&L meetings.

14. Ensure all accounting transactions are compliance with all the hotel's Policy & Procedures and Accounting Standard.

15. Perform any other duties as assigned by the hotel's management.

REQUIREMENTS:

1. Proficient in Microsoft Excel, good computer skills, very organized, detail oriented, self-motivated with good time management skills, ability to work well with others.

2. Minimum O level or equivalent