HR Admin (Construction)

Sembcorp Industries Ltd; Singapore; On-site; USD 35,000 - 65,000; Full time

Job summary

Join a forward-thinking company that is a leader in energy and urban solutions. This exciting role within the HR team focuses on supporting foreign worker processes, ensuring compliance with regulations, and enhancing operational efficiency. You'll coordinate recruitment, manage work pass applications, and support payroll tasks while maintaining accurate records in a dynamic environment. If you are detail-oriented, possess strong communication skills, and thrive in a collaborative atmosphere, this is the perfect opportunity for you to make a meaningful impact on the energy transition.

Qualifications

• Relevant experience in HR administration within the construction industry preferred.
• Basic/Intermediate Excel skills with 1 year of data entry experience.

Responsibilities

• Coordinate recruitment and onboarding with project managers.
• Manage work pass applications and maintain accurate HR records.
• Support payroll processes including overtime and leave tracking.

Skills

HR Knowledge and Compliance

Attention to Detail

Communication Skills

Organizational Skills

Problem-Solving

Confidentiality and Discretion

Teamwork and Collaboration

Education

Diploma in Human Resources

Business Administration

Additional HR Certifications

Tools

Microsoft Office (Excel, Word, PowerPoint)

HRIS (Darwinbox)

Job description

About Sembcorp

• Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

Join Sembcorp Specialised Construction

• Sembcorp Specialised Construction, a wholly owned subsidiary of Sembcorp Industries, provides design and build services with an in-house multidisciplinary consultancy. Specializing in building, civil engineering, and infrastructure projects, we deliver innovative and efficient solutions to meet the evolving needs of the industry.

Purpose and Scope:

• Provide administrative support to the HR team, focusing on foreign worker processes including recruitment, work pass management, payroll, and benefits. Ensure HR operations are efficient, accurate, and compliant with regulations.

Key Roles & Responsibilities:

• Foreign Worker HR Administration

• Coordinate recruitment and onboarding with project managers and manpower agencies.

• Manage work pass applications, renewals, and related documentation (e.g., medical exams, security bonds, passport extensions).

• Maintain accurate worker records in HRIS (Darwinbox).

• Support payroll processes including overtime, incentives, insurance, and leave tracking.

• Ensure timely contract renewals and compliance with MOM requirements.

• General HR Support

• Provide ad-hoc administrative assistance to the HR team as needed.

Requirements:

• Diploma in Human Resources, Business Administration, or a related field.

• Additional certifications in HR or related disciplines will be an advantage.

• Relevant experience in HR administration, preferably within the construction industry preferred.

• Experienced in foreign worker management and work pass applications would hold higher advantage.

• Experienced in handling Payroll Tasks can be but not limited to, Workers' Claims, Workers’ Benefit, Workers Overtime, Invoice.

• Basic/Intermediate Excel Skills, 1 year data entry experience

• Must be proficient in Microsoft Office Excel, Word and PowerPoint.

Skills Competencies & Characteristics:

• HR Knowledge and Compliance: Understand HR policies, MOM guidelines, work pass process, and employee benefits, particularly for foreign workers.

• Attention to Detail: Managing documentation and HRIS data, ensuring compliance with legal requirements with accuracy.

• Communication Skills: Good written and verbal communication to effectively interact with stakeholders, with the ability to resolve pressing issues promptly.

• Organizational Skills: Good time management, organized, able to prioritize and multitask under tight deadlines.

• Problem-Solving: Proactively identify HR process issues, providing practical solutions, with strong decision-making skills.

• Confidentiality and Discretion: Handle sensitive employee information with high ethical standards.

• Teamwork and Collaboration: Effective team player with a collaborative approach, supporting colleagues and adapting to new HR systems as required.

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition. We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.

Join us in making a real impact!