Office Administrator

JobAlly; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company is seeking an Office Administrator to maintain office operations and support administrative tasks. The role includes ensuring a clean office environment, managing vendor relationships, and assisting with staff onboarding and events. Ideal candidates will have at least 2 years of experience in office administration and excellent communication skills.

Qualifications

• Minimum 2 years of relevant working experience in Office administration.
• Proficient in Microsoft Office applications.

Responsibilities

• Ensure office facilities are maintained and clean.
• Assist with onboarding of new joiners.
• Coordinate with vendors for office maintenance.

Skills

Detail-oriented

Excellent written communication

Excellent verbal communication

Independent work

Tools

Microsoft Excel

Microsoft Word

Job description

Office Administrator

General Office Maintenance

• Ensure Office facilities are in order and Office environment is kept clean and tidy.
• Ensure the inventory level of pantry and office supplies are well maintained.
• Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.
• Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.

Office Administrative Support

• Verification of invoices and staff claims before obtaining approval.
• Vendor Maintenance: Co-ordinate with Vendors to obtain the necessary documentation and information for creation and updating in the system.
• Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary
• Assist with flight, visa arrangement and hotel arrangement.
• Assist with filing, scanning, and photocopying of documents.
• Co-ordinate with appointed vendor for archiving and retrieval of documents
• Assist with the onboarding of new joiners.
• Assist with organizing Company events and gift purchases.
• Coordination of local and overseas courier services
• Receiving and directing visitors
• Handle incoming and outgoing mails and Office mainline incoming phone calls.
• Run office errands when necessary (i.e.to the Banks)
• Perform any other office administrative duties as assigned

Requirement

• Minimum 2 years of relevant working experience in Office administration.
• Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savy.
• Ability to work independently.
• Detail-oriented and ability to maintain confidentiality.
• Excellent written and verbal communication skills to effectively interact with inter department, including the Management.

We regret to inform that only shortlisted candidate will be notify.

EA License No : 18C9228 REG No : R1324979 (Woo Kum Yoke)