Singaporean Only! Admin Assistant (Admin Exp/Islandwide/Up to $2600)

CVista HR Consulting Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Support professional to assist Sales and Service teams. The role involves managing customer orders, preparing reports, and ensuring efficient communication across departments. Ideal candidates should have strong customer service skills and administrative experience.

Qualifications

• At least 1 year of administrative experience.
• Experience in handling client communications.

Responsibilities

• Provide administrative support to Sales and Service teams.
• Manage customer orders and generate purchase orders.
• Liaise with internal teams for order placement and delivery.

Skills

Customer Service Orientation

Telephone Etiquette

Education

GCE 'O' or 'A' Level

Job description

Responsibilities:

* Provide comprehensive administrative support to the Sales and Service teams, including drafting correspondence (letters, emails, faxes), managing phone and email inquiries, and general clerical tasks such as filing and faxing.

* Assist in preparing and compiling departmental reports for the department head.

* Support the preparation of tender documentation and ensure timely submission as per requirements.

* Manage customer orders, ensuring accurate and efficient order processing.

* Generate purchase orders, monitor incoming shipments, and coordinate with relevant parties to ensure timely delivery and proper documentation for customs clearance.

* Liaise with internal teams—Sales, Service, and Logistics—to coordinate accurate and timely order placement and delivery, in line with contracts or quotations.

* Maintain organized filing systems for sales records, assist in report generation, and provide relevant financial data to the Finance department.

Requirements:

* Minimum GCE “O” or “A” Level qualification.

* At least 1 year of administrative experience, supporting internal departments and handling client communications via email, phone, and fax.

* Strong customer service orientation with excellent telephone etiquette.

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to [e-mail]

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion!

R24121196 | EA License 16C7883